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Administrative and Finance Officer

Job Category:
Management
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
Area Development Programme Balochistan - UNDP
City/Location:
Quetta
Country:
Pakistan
Posted On:
09 May, 2005
Last Date to apply:
23 May, 2005
Experience in years
2 to 4
Experience:

Seven to ten years of professional experience in Admin, Finance, Personnel and logistics issues with an international organization or UN agency.
Excellent management and administrative skills, including the ability to meet deadlines. Be able to train other general service staff. Good written and spoken English. Should have acquired a good knowledge of the specific rules and operational procedures governing the proper execution of UNDP projects. Should have strong interpretation skills of rules/procedures and applying these.

Description:
 

Background:

ADPB, jointly supported by the Government of Balochistan (GoB), WFP and UNDP, started its implementation in 1999 after Preparatory Assistance Phase in 1997-1998.  It is a programme for poverty alleviation in deprived valleys in 9 districts (Musakhel, Loralai, Qila Saifullah, Ziarat, Pishin, Quetta, Mastung, Kalat, and Khuzdar) in Balochistan through participatory, community-based, integrated area development approach.  The activities are undertaken in the following sectors: social mobilization; agriculture & horticulture production; livestock & fodder production; range & watershed management; irrigation & water resource management; social sector services; enterprise development; and GIS & remote sensing.  The current programme will end at 31 December 2005, and the second phase of the programme is under preparation.

Duties and Responsibilities:

Under the direct supervision of the Programme Coordinator (PC) and general supervision of the National Project Director (NPD) and ARR Unit Chief of UNDP, in close collaboration with the technical staff, the Administrative and Finance Officer will perform administrative duties to assist the PC/NPD in day-to-day management of the project.

Be responsible for matters related to office organization, management and supervise maintenance of an updated budgeting system for expenditures and revisions in consultation with the PC;

Assist in preparation of annual/quarterly workplans/expenditure plans in consultation with the PC/UNDP and other colleagues.

Monitor progress over the workplan/financial plans in accordance with annual and quarterly planned targets and advise management for corrective actions in case of deviation from the original plan.

Assist in the preparation of monitoring and progress controls, in financial/admin/logistical terms, for the programme consistent with UNDP practice and regulations as per the Project Cycle Operations Manual (PCOM);

Evaluate procedures for documenting and communicating key financial policies and procedures, recommend procedural changes as needed to improve financial oversight so as to minimize audit observations;

Based on the outcome of the audit and relying upon other control systems for monitoring staff performance, assist/assume responsibility for all administrative aspects of staff training in its broadest sense;

Provide regular reports of expenditure and budget on a monthly, quarterly and annual basis as required and act as focal person for conducting audit, prepare responses to the audit observations and establish a follow-up system.

Supervise the accounting returns/reports for WFP inputs, timely delivery of food stamps to the field stations and financial matters with respect to Micro-finance funds & savings by the communities.

Liaise with the responsible Government officials concerning all issues affecting project execution and interact with the departments in consultation with the NPD for follow-up on the release of funds plus disbursements.

Arrange, as necessary, in-country/international trainings in accordance with the project document/annual workplan/budget and follow-up the matter with the concerned Government departments.

Interact with UN security office as the security focal person (SFP) and make necessary arrangements to comply with the instructions in close consultation with the PC/UNDP;

Be responsible for supervision of the work of Admin/Finance/Logistics/Personnel staff as per their TORs to ensure maintenance of high standards of outputs and record keeping.

Handle correspondences (draft/final) on the above matters and ensure that there is a follow up system in place;

Prepare project budgets and maintain financial disbursements and monitoring systems for submission to UNDP;

Assist in processing approvals from the NPD on financial matters ensuring appropriate documentation and record keeping in accordance with PCOM rules;

Language:

Fluency in oral and written English, knowledge of local languages an advantage.


Education
Must Degree Degree Level Country Description
YesMastersMasters DegreeMaster Degree in Management or Accounting