1. Background and Rationale
The Gender Justice and Protection (GJP) Project is a key initiative of the UNDP Pakistan with the aim to contribute towards sustainable reduction in Violence against Women (VAW) in accordance with the government’s policy commitments. The project is funded by the UK’s Department for International Development (DFID) and implemented through the United Nations Office for Project Services (UNOPS). The project supports initiatives at community, organizational and policy level to reduce violence against women in Pakistan.
Gender Justice and Protection project intends to hire a short term consultant for a period of three months. The consultant, under the supervision of National Project Manager (NPM), Gender Justice and Protection Project, will perform the following tasks and responsibilities:
Tasks & Responsibilities:
• Assist with all administrative and logistical arrangements for meetings, workshops and conferences and office management
• Assist GJP project team members to photocopy documents, prepare sets of reports, binding and stapling
• Oversee work and training of support staff, GJP reception counter maintenance, IT related issues, energy conservation/ efficient utilization and administrative support to GJP team while undertaking field visits etc.
• Update filing system, inventory, financial records/ledgers/reports for the project
• Maintain a list of addresses/phone numbers of counterparts and relevant GOP/Private Organization's officials
• Assists in preparation of payment requests of GJP project staff and vendors with the supporting documentation and liaison with UNDP for payments follow-ups.
• Assists in inviting quotations and making comparison statements for various offices needed procurements for GJP
• Assists in preparing project budget and maintain financial disbursement and monitoring systems for GJP
a. Submission of cost sharing report on monthly basis
b. Submission of petty cash replenishment report periodically
Duration of Assignment:
The assignment will commence in Jan 2011 and conclude in March 2011 with a total number of 30 working days.