Under the guidance and supervision of Joint Secretary, EAD, the Incharge HR Unit is responsible for implementation of HR strategies for NC holders, effective delivery of HR services and management of the NATCAP team. He/she analyses, interprets and applies HR policies, rules and regulations, establishes internal procedures and provides solutions to a wide spectrum of complex HR issues pertaining to NC holders. The incumbent promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.
Incharge HR Unit supervises and leads the staff of the NATCAP HR team. S/He works in close collaboration with the EAD, UNDP Programme and Operations staff ensuring successful NATCAP performance in HR management. S/He demonstrates full compliance of HR activities with PCOM rules and regulations.
Duties and Responsibilities:
I. Organizational Development (OD)
·Conduct strategic workforce planning as a business-driven process that determines the talent needs by key talent segments and critical positions for present and future resource needs
·Identify critical talent pools and high potentials that drive transformational changes and new initiatives
·Mitigate talent risk by identifying and recommending strategies and action plans to close performance gaps tied to the business-driven top talent challenges
·Drive and ensure timely performance appraisal organization-wide enabling the Project Managers to set measurable goals and align them with development planning, tracking progress and coaching thereby enabling the NC holders to achieve those objectives.
·Develop and deploy a range of learning and developmental experiences that build necessary knowledge, skills and competencies and values required for innovation and business growth
·Ensure succession planning by identifying successors for critical positions based on attributes such as performance accomplishments, past experience, career interests/path, location preferences and skills and competencies
·Design and develop digital/online short listing system for all NIM Projects
·Design and develop HRMIS for the digitalization/computerization of HR records of all NIM Projects
II. Compliance with P.Com
·Ensure full compliance of HR activities with PCOM rules and regulations, proper design and functioning of the HR management system.
·Ensure that actual costs do not exceed budgeted amounts, and funds to cover personnel costs are charged against the correct budget account code.
·Maintain a close liaison with UNDP for effective delivery of HR services to NIM Projects.
III. HR Advisory Services
·Provide value added HR Advisory services to EAD and NIM Projects.
·Handle grievance and disciplinary cases in accordance with PCOM
IV. Recruitment & Selection
·Develop Standard Operating Procedures (SOPS) on NIM Recruitment
·Manage recruitment processes including review of Terms of Reference, post classification, vacancy announcement, screening of eligible candidates, provide facilitation to NIM projects for short-listing of candidates, participating in interview panels, making recommendations on recruitment. Oversight of recruitment under UNDP projects.
·Apply a strategic approach for recruitment in the NIM Projects ensuring proper use of the contractual modalities.
·Review & finalize the recruitment documentation in collaboration with EAD & UNDP
V. Contracts Management
·Develop Standard Operating Procedures (SOPS) on NIM project staff contract management
·Manage of National Contracts, monitor and track all transactions related to positions, recruitment, HR data, benefits, and separations.
·Issue offer letters and National Contracts, negotiate salaries in line with the provisions of PCOM.
·Keep track of contract expiries and notify projects prior to the expiry of contracts for contract extensions.
·Manage contracts extensions and amendments effectively.
VI. Compensation & Benefits
·Develop Standard Operating Procedures (SOPS) on NIM project staff benefits and entitlement
·Manage Social Security Benefits of NC holders, enrolment into National Medical coverage plan, National Life Insurance personal accident for death and disability insurance, National Providence Fund Scheme and Gratuity.
VII. Records Management
·Ensure proper electronic and physical HR records to be maintained for audit purposes that includes recruitment documentations, leave rosters of all NC holders, quarterly progress reports, contracts extensions etc.
VIII. Revision of Salary Scales
·Revise salary scales for NC holders periodically as per PCOM provisions.
·Ensure that all NC holders get revised salaries based upon revision of salary scales.
·Incorporate salary changes in the contracts of NC holders through contract amendments.
Reporting to: Joint Secretary, EAD and HR Manager, UNDP