Provides secretarial support to the Unit Chief of Governance Unit.
Arranges appointments and meetings both inside and outside the office, receives visitors, places and screens telephone calls, receives and dispatches mail, makes travel arrangements, maintains and updates mailing lists, coordinates for maintenance of office equipment on behalf of the Unit Chief.
Maintains project and administrative files for Governance Unit. Keeps electronic copies of Project Documents, minutes of LPACs, TPR and BTORs for Governance Unit projects. Assist the staff in editing and compiling reports, presentations and workplans
Liaises with other sections of UNDP, e.g. Programme Units, OSSU, Finance, HR Unit and UN Security as and when required for facilitation and follow up purposes. Handles Electronic Data Management System.
Make input of data provided by the Programme Officers in Atlas pertaining to budget revisions, quarterly advances, request for direct payments and financial reports. Prepares standard letters and follow-up with projects for quarterly and annual work plans, progress reports.
Assists Programme Officers of Governance Unit in their day-to-day activities (e.g. travel and transport arrangements, photocopying etc). Act as a Leave Monitor for Governance Unit staff. Maintains and updates Governance Unit filing list on quarterly basis.
Facilitates the work of the Unit with Auditors and provides them all the necessary documents when requested. Provides logistical support to the visiting missions.
Provide any other secretarial/facilitating functions as assigned by the Supervisor.