Terms of Reference
Job Title: Information Management Analyst
Total Position(s): 2
Job Type: SSA
Job Location: Islamabad
Minimum Education: Bachelors Degree
Degree Title: Social or Political Science, Economics, Statistics or Public Administration
Minimum Experience: 2 years
Career Level: Junior-Level
Organizational Unit: UNODC
Duration: 3 months, starting November 2010
Posted On: 15 October 2010
Apply By: 28 October 2010
The United Nations Office on Drugs and Crime (UNODC) Country Office for Pakistan (COPAK) is tasked with assisting Pakistan through its recently developed Country Programme (CP) 2010-14 with a focus on needs related to illicit trafficking and border management, criminal justice and drug demand reduction and HIV/AIDS. In order to react in a strategic and structured manner, COPAK requires the services of a junior analyst with research and information management experience.
The purpose of the assignment is to support the development, start-up and implementation of the UNODC CP. A well-developed data management feeds into the utility of the evidence-base, which is pre-requisite to the effectiveness of the CP. It is expected that systematizing and enhancing the COPAK information management systems will provide the necessary inputs to programme planning, implementation and monitoring and evaluation.
The Information Management Analyst will work closely with the COPAK colleagues under the overall supervision of the Representative of the Country Office for Pakistan.
The Information Management Analyst will undertake the following substantive duties and responsibilities:
Research and Analysis
· Assists in the collection and management of baseline information for the three CP sub-programmes in a systematic manner through extensive liaison and coordination with COPAK colleagues.
· Maintains an inventory of all data items and identifies and fills in information gaps.
· Liaises frequently with Government counterparts to research on UNODC mandate areas in conjunction under the supervision of UNODC staff.
· Responds to in-house information and statistics requests and inquiries with maximum speed and accuracy.
· Structures, organizes and maintains existing electronic and paper CP files into a coherent system.
· Registers and manages incoming and outgoing correspondence related to the CP.
· Drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of documents and reports.
· Responds to in-house information and statistics requests and inquiries.
· Advises and trains sub-programme colleagues on standardized information management processes, document management, record keeping practices.
· Provides administrative support to the Representative and undertakes other duties as assigned.
1. Records and files systematized in accordance with CP sub-programme frameworks
2. Database of existing sub-programme baseline data structured and expanded
3. Information gaps for each sub-programme identified, information sources collated and filled
4. COPAK staff trained on information management processes
Qualification and Experience
· A junior professional, holding a Bachelor’s degree in Social or Political Science, Economics, Statistics or Public Administration plus approximately 2 years of relevant research experience ideally in Asia in areas related to crime and drug control.
· Capacity to review documents, conduct interviews, and undertake independent research as well as ability to identify and assess issues and develop accurate retrieval tools for relevant records.
· Knowledge of electronic record keeping and relevant information systems and networks;
· Maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy;
· Ability to produce concise and reports and presentations.
· Excellent verbal and written communication skills in English.
· Ability to work under pressure and to tight deadlines.
The Information Management Analyst will be based in Islamabad with the COPAK team. He/she will review the existing information management system and devise a work-plan and strategy to revise, systematize and enhance it. This will require close liaison with the COPAK team, who will support, guide and direct necessary substantive and administrative inputs.
Planning and Implementation Arrangements
The Information Management Analyst will work closely with the Country Representative concerned and concerned COPAK staff and have work approved by them prior to finalization.
Payment Schedule and Rate
The Information Management Analyst will be issued a consultancy contract (Short Service Agreement) and paid on a monthly basis in accordance with United Nations rules and procedures. Payment scale will be determined by UNDP recommended rates for national consultants. Travel costs including transportation and Daily Subsistence Allowance (DSA) for travels will be paid by UNODC in accordance with United Nations rules and procedures.