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Admin & Finance Assistant (NIM Service Contract)

Job Category:
Administration
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
Productive Uses of Renewable Energy (PURE) Projects
City/Location:
Islamabad
Country:
Pakistan
Posted On:
13 October, 2010
Last Date to apply:
29 October, 2010
Experience in years
2 to 4
Experience:

• At least 5-8 years relevant experience preferably with UN or international agencies.
• He/ She must have necessary knowledge, skills and expertise to undertake financial/ accounting assignments and able to demonstrate a working knowledge and understanding of operational, financial and personnel related matters of UNDP projects.
• Must have good computer skills specially in Financial Software

Description:
 

Description:
 The Productive Use of Renewable Energy project aims at removing barriers to the adoption of renewable energy technologies (RETs) by promoting productive uses of energy in one of Pakistan’s remotest areas: the Gilgit Baltistan and District of Chitral. The project will create new local jobs and sources of income. This will be achieved through the promotion of mini/micro hydropower (MHP) that is linked to income generation and productivity enhancement that adds value to local produce and resources. The sustainability of the productive uses will be enhanced through natural resource management approaches where projects are developed, by providing the necessary technical and institutional support for implementation at the district and the community level, and by supporting a national and local multi-stakeholder dialogue for long-term collaboration
 
Terms of Reference:
 The Admin and Finance Assistant will work under the overall supervision of National Project Manager and will be responsible for the following: 
 
·    The tasks and responsibilities of the Admin & Finance Assistant include:
 
Administrative responsibilities:
•   Assists in arranging meetings internal and external.
•   Makes travel arrangements for project staff and assists in processing the travel claims.
•   Assists to prepare project budget and maintain financial disbursement and monitoring systems.
•   Assists with all administrative and logistical arrangements for meetings, workshops and conferences
•    Assists project team members to photocopy documents, prepare sets of reports, binding and stapling.
•    Sends faxes, distributes the incoming faxes and maintains the fax register on agreed procedures.
•    Maintains leave records of the staff members.
•    Assists in inviting quotations and making comparison statements for various offices needed procurements.
•    Assists to prepare Power Point presentations; layouts and encoding of documents.
•     Acts as leave monitor for project’s staff members.
•     Maintains a proper filing system/inventory for the project.
•     Maintain a list of addresses/phone numbers of counterparts and relevant GOP/Private Organization’s officials.
•     Oversee the work of sub-ordinate project staff members.
   
Finance related Responsibilities:
• Assists in maintaining financial records for project or other office accounts for which responsibility is assigned.
•Assists in calculating and compiling costs estimates and projected budget requirements and preparation of budget statements.
•  Assists in preparation of payment requests/travel claims with the supporting documentation and liaison with UNDP for payments follow-ups.
      - Performs any other duties as required.

(Female Candidates are particularly encouraged to apply)


Education
Must Degree Degree Level Country Description
YesBachelors Degree (2-3 Years)Bachelors Degree (2-3 Years)BA/B.Sc/B.Com (Commerce/Business Administration)