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Consultant AFA

Job Category:
Consultants
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
UNDP
City/Location:
Islamabad
Country:
Pakistan
Posted On:
21 June, 2010
Last Date to apply:
03 July, 2010
Experience in years
2 to 4
Experience:

At least 3-5 years relevant experience preferably with UN or international agencies.
• He/ She must have necessary knowledge, skills and expertise to undertake financial/ accounting assignments and able to demonstrate a working knowledge and understanding of operational, financial and personnel related matters of UNDP projects.
• Must have good computer skills specially in Financial Software

Description:
 

Description:
The support to Centre for Poverty Reduction and Social Policy Development (CPRSPD) is a five year initiative of UNDP and Government of Pakistan. CPRSPD is based in Planning Commission of Pakistan and is mandated to undertake; Poverty Research and Analysis, Advocacy to influence public policy for pro – poor growth, and capacity building of staff (esp. public sector) to sustain project efforts. These objectives will be pursued in consonance with the GOP development strategy envisaged in Medium Term Development Strategy (MTDF) 2005-10, PRSP and Vision 2030.

CPRSPD intends to hire a short term Admin & Finance Assistant for a period of three months. The Admin & Finance Assistant, under the supervision of National Project Manager (NPM), CPRSPD, will perform the following tasks and responsibilities:

Tasks and Responsibilities

Administrative Responsibilities:

•   Assists in arranging meetings internal and external.
•   Makes travel arrangements for project staff and assists in processing the travel claims.
•   Assists to prepare project budget and maintain financial disbursement and monitoring systems.
•   Assists with all administrative and logistical arrangements for meetings, workshops and conferences
•    Assists project team members to photocopy documents, prepare sets of reports, binding and stapling.
•    Sends faxes, distributes the incoming faxes and maintains the fax register on agreed procedures.
•    Maintains leave records of the staff members.
•    Assists in inviting quotations and making comparison statements for various offices needed procurements.
•    Assists to prepare Power Point presentations; layouts and encoding of documents.
•     Acts as leave monitor for project’s staff members.
•     Maintains a proper filing system/inventory for the project.
•     Maintain a list of addresses/phone numbers of counterparts and relevant GOP/Private Organization’s officials.
•     Oversee the work of sub-ordinate project staff members.
   
Finance related Responsibilities:
• Assists in maintaining financial records for project or other office accounts for which responsibility is assigned.
•Assists in calculating and compiling costs estimates and projected budget requirements and preparation of budget statements.
     
Deliverables:
 Prepare the PLEA of the third quarter of the project
 Process all the payments requests and travel claims of the project on day to day basis.
 Assist the project in preparation of the financial aspect of the project Quarterly Progress reports.
 Assist and coordinate the recruitment process of project if and when required.
 Assist in coordination of the logistic arrangements of the project events and meetings.


Education
Must Degree Degree Level Country Description
YesBachelors DegreeBachelors Degree (2-3 Years)BA/B.Sc/B.Com (Commerce/Business Administration)

Skills
Must Title Level Description
YesFinance and Administration Excellent  He/ She must have necessary knowledge, skills and expertise to undertake financial/ accounting assignments and able to demonstrate a working knowledge and understanding of operational, financial and personnel related matters of UNDP projects. • Must have good computer skills specially in Financial Software