The Administrative and Finance Assistant will be responsible for the following:
The Administrative and Finance Assistant will perform administrative duties to assist the Provincial Project Manager (PPM) in day-to-day management of the project and maintain up date records of the project budget for expenditures and revisions in consultation with the PPM.
Assist in the preparation of monitoring and progress controls set in place by UNDP as per the PCOM;
Arrange meetings, internal and external and perform liaison duties with other units;
Assist with all administrative and logistical arrangements for meetings, workshops conferences;
Prepare different correspondences on the above matters and ensure follow up system;
Assist in preparation of payments requests/travel claims with the supporting documentation and liaison with UNDP for payment follow-ups;
Assist in processing financial claims and facilitate approval through ensuring appropriate documentation and record keeping in accordance with PCOM rules;
Handle all financial, matters of the workshops meetings and seminars organized under the project;
Prepare and maintain ledger for monitoring financial commitments, monthly financial statements, non expenditure property ledger;
Assist in the processing of financial claims and facilitate approval through ensuring appropriate documentation and record keeping in line with UNDPís rules;
Supervise the work of support staff;
Perform any other duties as required.
The Administrative and Finance Assistant will work with and report to the Provincial Project Manager and work in coordination with the Administrative and Finance Officer at the federal office.