§ The Programme Assistant will perform administrative duties to assist the National Project Manager (NPM) in day-to-day administrative/financial management of the Project and maintain up date records of the project budget for expenditures and revisions in consultation with the NPM.
§ Assist in the preparation of monitoring and progress controls set in place by UNDP as per the PCOM;
§ Arrange meetings, internal and external and perform liaison duties with other units;
§ Assist with all administrative and logistical arrangements for meetings, workshops conferences;
§ Prepare different correspondences on the above matters and ensure follow up system;
§ Assist in preparation of payments requests/travel claims with the supporting documentation and liaison with UNDP for payment follow-ups;
§ Assist in processing financial claims and facilitate approval through ensuring appropriate documentation and record keeping in accordance with PCOM rules;
§ Handle all financial, matters of the workshops meetings and seminars organized under the project;
§ Prepare and maintain ledger for monitoring financial commitments, monthly financial statements, non expenditure property ledger;
§ Assist in the processing of financial claims and facilitate approval through ensuring appropriate documentation and record keeping in line with UNDP rules;
§ Supervise the work of support staff;
§ Perform any other duties required by the NPM in order to achieve the objectives of the Project.