Pakistan continues to suffer from a plethora of natural and human induced hazards such as floods, earthquakes, landslides, cyclones and drought, fires, civil unrest, terrorism, transport and industrial accidents that threaten to affect the lives and livelihood of its citizens. The Climate Change and related disaster risks have added an additional dimension to the task of development planners.
Following the promulgation of National Disaster Management Ordinance (NDMO) 2006, the National Disaster Management Authority (NDMA) was established in 2007 to steer the process of DRM as focal point at the federal level. Similarly, the Provincial Disaster Management Authorities (PDMAs) have also been established in Punjab, Sindh, Balochistan, NWFP, AJ&K and Northern Areas. Since its inception, NDMA has undertaken a number of initiatives with support from international donor community especially the UN System in Pakistan.
In order to further strengthen the national Disaster Risk Management (DRM) system, a One-UN Joint DRM Programme was launched in early 2009 for an initial time-frame of two years. The Programme is assisting the Government of Pakistan through its four significant outcomes, i.e. strengthening the institutional and policy framework; understanding and monitoring of risks; supporting information management and communication system; and developing community-based DRM system which will include training people, promoting volunteerism and raising public awareness about DRM issues.
Under the overall guidance of the National Project Manager and direct supervisor of designated supervisor if applicable, the Senior Programme Associate ensures effective delivery of the Project Office programme by entering and managing data and supporting programme implementation consistent with UNDP Rules and Regulations.
The Senior Programme Associate can supervise clerical and support staff of the Programme Unit. The Sr. Programme Associate works in close collaboration with the operations, programme and projects’ staff in the project offices and UNDP COs as required for resolving complex finance-related issues and exchange of information.
The Senior Programme Associate will report to the Project Officer UNDP / NDMA.
Duties and Responsibilities:
Under the overall supervision of Project Officer, the Senior Programme Associate would perform the following tasks.
• Provide assistance in ensuring timely and cost effective mobilization of UNDP inputs to produce result-oriented outputs by reviewing project work plans, monitoring progress and finding ways and means for improving project management strategy.
• Work in close collaboration with UN agencies
• Initiate and maintain close contact with Government Officials and other development partners to ensure smooth implementation of the project.
• Provide support in recruitment of project staff, draft Terms of Reference and undertake follow-up activities in recruitment and selection of appropriate candidates.
• Coordinate with the office staff for timely mobilization of UNDP Country Office Support Services and work effectively to resolve implementation bottlenecks.
• Draft correspondence, compile and organize documents. Receive and review requests from project field offices regarding procurements, subcontracts and quarterly advances.
• Ensure completion of all necessary documentation before submission to donor, generate, monitor and check financial reports.
• Carrying out routine budget revisions in consultation with Crises Prevention & Recovery Unit.
• Maintain a good filing system, electronic or otherwise, of the programme.
• Compile and disseminate information/ documents on project activities as required by Program Officer or Unit Chief.
• Provide all logistical support for meetings, seminars, workshops and missions.
• Data entry of budget figures in ATLAS, revision of project award and project status.
• Presentation of information for internal and external audit of DEX projects.
• Creation of requisitions in Atlas, register of goods receipt in ATLAS.
• Making budget check for requisitions, POs and vouchers
• Monthly field visits towards project offices for provision of feedback for financial and progress reports
Knowledge of and skills in logistics management; e.g. travel, workshop organization, communications, purchase of hardware etc;
Good interpersonal communication skills;
Good physical health and ability to travel to local areas with basic travel facilities;
Positive attitude with a mind set of delivering development services in a most professional manner.
Excellent knowledge of Disaster Risk Management and multi-disciplinary development approaches;
Excellent management and interpersonal skills;
Ability to work under stress situations and manage multiple tasks;
Proficiency in both English and Urdu is desirable. Ability to speak and understand the local language would be an added advantage.
UNDP is an equal opportunity employer. Women are encouraged to apply.