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Finance Officer (NIM SC)

Job Category:
Finance
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
SDPD
City/Location:
Islamabad
Country:
Pakistan
Posted On:
02 January, 2010
Last Date to apply:
16 January, 2010
Experience in years
2 to 4
Experience:

The candidate should have Minimum least minimum five (05) years of experience in financial management of GoP/NGOs or development assistance work. Knowledge of computers, including basic hardware maintenance and use of recent accounting software. Expertise in project formulation and implementation will be an added advantage.
The candidate should have strong interpersonal skills and excellent command of English language.

Description:
 

Background
The Strengthening Democracy through Parliamentary Development phase-II project is designed to assist the parliament to strengthen its legitimate role within national governance, enhance its administration, and provide appropriate support for Parliamentarians in discharging their core tasks of executive oversight and law making.
 
Duties and Responsibilities
 
Under the overall direction of National Project Director and reporting to the National Project Manager, the Finance Officer would be responsible for the following tasks.
 
  • Assist the National Project Manager in preparation and consolidation of work plans, budgets and financial plans.
  • Develop and process requests for advances to the UNDP-Country Office and ensure settlement of all advances in accordance with PCOM and UNDP procedures and guidelines;
  • Manage utilization of quarterly advances in accordance with quarterly workplans in collaboration with NPM and keep track of all project funds received, disbursements, financial obligation and advances;
  • Resolve issues pertaining to payment of taxes and duties on project procurements, shipments and transactions and initiate follow-up with agencies concerned;  
  • Prepare project budgets and maintain financial disbursements and monitoring systems for monthly submission to UNDP and GoP; 
  • Ensure maintenance of ledger for monitoring financial commitments, monthly financial statements, non expendable property ledger;
  • Process financial claims/impress account and facilitate approval through ensuring appropriate documentation and record keeping in line with UNDP rules.
  • Take part in the programme's activities design meetings & attend the related orientation/training on Development/Gender Issues, Finance and Information Technologies.
  • Responsible for quality assurance of Cash Payment Vouchers, Bank Payment Vouchers, and Journal Vouchers
  • Prepare and maintain financial monitoring mechanism for managing expenditures in line with the financial management procedures.
  • Maintain and update all ledgers, project account and petty cash accounts in accordance with UNDP financial rules.
  • Provide support services to all other staff members in financial matters.
  • Responsible for quality assurance of financial reports along with all relevant documents on regular basis for submission project management for payment/ settlement.
  • Oversee preparation of payment requests/ travel claims and ensure that all supporting documentations are attached before submission to National Project Manager/National Project Director for signatures.
  • Keep track of all advances released for local expenditure and complete necessary documentation for settlement of such advances.
  • Prepare payment requests/ travel claims and ensure that all supporting documentations are attached before submission to National Project Manager/National Project Director for signatures.
  • Act as focal person for project’s audit for the UNDP and GoP fund and facilitate auditors during annual/quarterly project audit.
  • Keep track of all advances released for local expenditure and complete necessary documentation for settlement of such advances.
  • Responsible for the Project Record Management, Supervise the work of support staff; and manage vehicle, sign the vehicle log book on daily basis.
  • To perform any other duties as required by the NPD and National Project Manager for achieving the above objectives.


Education
Must Degree Degree Level Country Description
 Masters DegreeMasters Degree Masters degree in Management Sciences (MBA - Finance, M.Com, CA, Statistics)