HOME | JOBS | FEEDBACK | CONTACT US | LOG IN
Subscribe:  Mail Alerts Get Job Alerts


Apply for UNV Pakistan
Apply for Internship
Apply for YPO


Office Secretary

Job Category:
CPRU
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
Sustainable Development through Peace building, Governance and Economic Recovery in NWFP
City/Location:
Peshawar
Country:
Pakistan
Posted On:
03 November, 2009
Last Date to apply:
16 November, 2009
Experience in years
2 to 4
Experience:

2-3 years experience as Office Secretary and know how about the administrative procedure/affairs.

Description:
 

The Office Secretary will be required to perform the following services:-
 
·        Assist his/her supervisor in routine matters.
·        Type routine correspondence; provide background information and relevant files.
·        Answer oral queries received from general public, other organizations, concerned industries & companies regarding various issues & activities of the project.
·        Manage mail i.e. collecting, reviewing & sorting incoming mail / faxes / e-mail, passing to concerned officers for action and dispatching outgoing mail.
·        Manage supervisor’s activities calendar including meetings, visitors, calls and travel. Arranges appointments. Operates multimedia presentations. Receives visitors, receives and screens telephone calls etc.
·        Maintain all office / general files in a manner allowing rapid retrieval. Ensures retrieve-ability of documents also kept by others. Maintain electronic files as well as papers, update files, maintains a detailed list of files
·        Coordinate meetings within and outside the office. Ensure participants are informed in time and necessary documentation is circulated.
·        Maintain list of addresses and contact numbers of relevant organizations, individuals and agencies.
·        Ability to effectively manage office equipment (e.g. Computer, photocopier, printer etc).
·        Excellent computer skills; MS Office, email, internet etc.
·        Good spoken and written English.
·        Knowledge of the UN system preferred.
 

Qualified female candidates are encouraged to apply.


Education
Must Degree Degree Level Country Description
YesSecondary EducationMatriculation / O levels