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Admin and Finance Officer

Job Category:
Career Level:
Job Type:
Full Time
Agency / Project:
Sustainable Development through Peace building, Governance and Economic Recovery in NWFP
Posted On:
03 November, 2009
Last Date to apply:
16 November, 2009
Experience in years
2 to 4

A minimum of 5 years of experience in a similar function, preferably with a UN organization
Excellent management and administrative skills, including the ability to meet deadlines and work accurately.
Good organizational skills
Excellent financial/accounting skills.
Knowledge of UN system & financial soft-wares in use preferred,
Excellent spoken and written English.


The Admin & Finance Officer will directly report to Project Coordinator and will perform following tasks
  • Prepare budget forecasts and estimates in coordination with NPC for annual and quarterly budget requirements and project proposals, which involve financial forecasting, budgeting and accounts;
  • Develop and process requests for advances to the UNDP-Country Office and ensure settlement of all advances in accordance with DEX user guide lines;
  • Manage utilization of quarterly advances in accordance with quarterly workplans in collaboration with NPC and keep track of all project funds received, disbursements, financial obligation and advances;
  • Prepare and process tender documents, invite bids from open market, prepare comparative statements and ensure financial accountability in all project related procurements, subcontracts and outsourcing;
  • Resolve issues pertaining to payment of taxes and duties on project procurements, shipments and transactions and initiate follow-up with agencies concerned;  
  • Assist with all administrative and logistical arrangements for meetings, workshops and conferences; 
  • Prepare different correspondences on the above matters and ensure follow up system; 
  • Assist in preparation of payments requests/travel claims with the supporting documentation and liaison with UNDP for payment follow-ups;
  • Prepare project budgets and maintain financial disbursements; 
  • Process financial claims and facilitate approval through ensuring appropriate documentation and record keeping in accordance with DEX user guide lines;
  • Handle all financial matters of the meetings, workshops and seminars organized under the project;
  • Act as focal person for project’s audit;
  • Prepare and maintain monthly, quarterly & annual financial statements, non expendable property ledger; 
  • Prepare cash plan, expenditure reports and correspondence on utilization funds;
  • Maintaining up-to-date inventories of equipment;
  • Responsible for the Project Filling Management System;
  • Supervise the work of support staff
  • To perform any other duties as required by the Project Coordinator for achieving the above objectives.

Qualified female candidates are encouraged to apply.

Must Degree Degree Level Country Description
YesMasters DegreeMasters DegreeAn advanced university degree (Masters or equivalent) in a related field.