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Administrative and Finance Officer

Job Category:
Career Level:
Job Type:
Full Time
Agency / Project:
Gender Mainstreaming - UNDP
Posted On:
06 February, 2005
Last Date to apply:
19 February, 2005
Experience in years
2 to 4

The incumbent should have 3-5 years experience in accounting and administrative work. Excellent management and administrative skills, including the ability to meet deadlines..Good written and spoken English. Experience with UN agency/project an advantage. Good organizational skills. Excellent financial/accounting skills, including the ability to meet deadlines and work accurately.


Description (TORs):


The Administrative/Officer will perform administrative duties to assist the National Project Manager (NPM) in day-to-day management of the project and maintain up date records of the project budget for expenditures and revisions in consultation with the NPM.


  • Assist in the preparation of monitoring and progress controls set in place by UNDP as per the PCOM;
  • Arrange meetings, internal and external and perform liaison duties with other units;
  • Assist with all administrative and logistical arrangements for meetings, workshops conferences;
  • Prepare different correspondences on the above matters and ensure follow up system;
  • Assist in preparation of payments requests/travel claims with the supporting documentation and liaison with UNDP for payment follow-ups;
  • Prepare project budgets and maintain financial disbursements and monitoring systems for monthly submission to UNDP;
  • Assist in processing financial claims and facilitate approval through ensuring appropriate documentation and record keeping in accordance with PCOM rules;
  • Handle all financial, matters of the workshops meetings and seminars organized under the project;
  • Act as focal person for projectís audit;
  • Prepare and maintain ledger for monitoring financial commitments, monthly financial statements, non expenditure property ledger;
  • Assist in the processing of financial claims and facilitate approval through ensuring appropriate documentation and record keeping in line with UNDPís rules;
  • Supervise the work of support staff;
  • Perform any other duties as required.

Supervision: The Administrative and finance Officer will report to the National Project Manager. The terms and conditions of contract will be in accordance with PCOM guidelines

Must Degree Degree Level Country Description
YesManagement SciencesMasters DegreePreferably in Management Sciences