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Finance Assistant (Internal/External Vacancy Announcement)

Job Category:
Career Level:
Job Type:
Full Time
Agency / Project:
Posted On:
13 September, 2009
Last Date to apply:
26 September, 2009
Experience in years
2 to 4

5 years of relevant finance experience at the national or international level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.


Internal UNstaffcandidates are requested to mention their current contract type in their CV/P-11.

Organizational Context

Under the guidance and supervision of the Manager Budget & Finance, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with the operations, programme and projects' staff in the CO and with UNDP HQs staff to exchange information and ensure consistent service delivery.

Functions / Key Results Expected

Summary of Key Functions:

*Implementation of operational strategies
*Functioning of cost-recovery system
*Accounting and administrative support
*CO cash management
*Knowledge building and knowledge sharing

1.Ensures implementation of operational strategies focusing on achievement of the following results:

*Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
* Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

2.Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

*Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.
*Preparation of draft budgets for UNDP management projects including Common Services and UN Houses
*Run budget management and other management reports from Atlas and review

3. Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

*Proper control of the supporting documents for payments; preparation of all types of vouchers for projects and on-behalf of Atlas and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution.
*Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; MPOs and other entitlements are duly processed
*Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
*Presentation of information on the status of financial resources as required.
*Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas.
*Management of cash receipts and petty cash.
*Maintenance of the proper filing system for finance records and documents.
*Preparation of vouchers and PO vouchers for management projects can in small offices be performed by Finance Associates. Voucher creation functions in the offices with Service Centers or Project offices can be performed by Service Administrators of the Service Centers or Finance Assistants of Project offices.

3.Ensures proper CO cash management system functioning focusing on achievement of the following results:

*Timely identification and recording of receipts for income application.
*Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
*Stop payment initiation on internet banking systems.
*Preparation of monthly UN exchange rate report to Treasury.
*Initiation of bank transfers and deals in Atlas.

5.Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

*Participation in the trainings for the operations/ projects staff on Finance.
*Contributions to knowledge networks and communities of practice.

Must Degree Degree Level Country Description
YesSecondary EducationMatriculation / O levelsUniversity Degree in Business, Finance, Accounting or relevant field is desirable, but it is not a requirement. Secondary Education with specialized certification in Accounting and Finance