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Senior Finance & Admin Assistant (NIM SC)

Job Category:
Support Staff
Career Level:
Job Type:
Full Time
Agency / Project:
UNDP- Support to DTCE Project
Posted On:
11 July, 2009
Last Date to apply:
01 August, 2009
Experience in years
2 to 4

Must have at least 3 years practical work experience in finance and accounting with necessary knowledge, skills and expertise to undertake financial/ accounting assignments, working knowledge and understanding of operational and financial procedures of UNDP projects will be an added advantage; Strong computer skills (MS Office) with understanding to use corporate financial software packages;


Devolution Trust for Community Empowerment (DTCE) is a registered entity, which aims at creating an enabling environment for citizen participation and community empowerment in Pakistan. DTCE has been funded by a consortium of donors under the umbrella of UNDP Support NEX Project “Support to DTCE”. Details can be found at www.dtce.org.pk
Duties and Responsibilities
Under the supervision of Finance Officer, the Sr. Finance and Administrative Assistant will perform financial, logistic and administrative duties to provide assistance in implementation of activities at the headquarter and in the field. In this connection he/ she will undertake the following responsibilities:
1.     Prepare and maintain financial disbursement ledger for monitoring and controlling of expenditures in line with the financial management procedures of DTCE/UNDP;
2.     Prepare financial reports along with all relevant documents on regular basis for submission to Finance Officer for payment/ settlements;
3.     Responsible to deal with all logistical, financial and administrative matters of the workshops, meetings, conferences and seminars with the close coordination of Administrative Officer and Finance Officer;
4.     Prepare payment requests/ travel claims and ensure that all supporting documentations as per PCOM are attached before submission to Finance Officer/ Internal Auditor for verification and approval;
5.     Responsible for inventory management of both expendable and non-expendable equipments;
6.     Responsible for the financial and administrative filing management system of DTCE;
7.     Conduct local market surveys and prepare procurement requests in accordance with PCOM by providing accurate information on prices, specifications, freight and source of local manufacturers/authorized dealers/ suppliers etc.;
8.      Facilitate auditors during annual/quarterly project audit;
9.      Keep track of all advances released to Field Team for local expenditure and complete necessary documentation for settlement of such advances;
10. Manage logistical and financial arrangements for the Field Operation Team(s);
11. Ensure strict pursuance of financial rules and regulation, maintain a system of internal audit and control in all financial transactions, facilitate external auditors in annual audits and ensure follow-up actions;
12. Any other field or administrative duties related to project operational activities on “as and when required” basis.

Must Degree Degree Level Country Description
YesB.Com/ BBA (Fin)Bachelors Degree (2-3 Years)The candidate should have a Bachelors Degree in Business Administration with majors in Finance/CA Article Ship/ACMA(Inter)/B.Com Degree etc;