Under the guidance of the Deputy Country Director (Programme), the Assistant Resident Representative Programme (ARR-P) manages the Crisis Prevention and Recovery Programme portfolio, advises Senior Management on all aspects of the respective programme, and interacts regularly with other programme managers to ensure coordination and synergy among UNDP’s programme practice areas. The main role is to manage the country programme including continued monitoring of implementation. The ARR(P) leads the programme team in strategic planning and identifies new programme areas in crisis/conflict prevention and recovery and disaster risk management, bridging humanitarian assistance and recovery/development through early recovery, while ensuring consistency with United Nations Development Assistance Framework (UNDAF) / Country Programme Document (CPD) priorities and creative responses to emerging challenges and opportunities.
ARR-P heads and supervises the Crisis Prevention and Recovery Unit (CPRU) and works in close collaboration with the Strategic Management Unit, Operations team in the CO, Programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society to successfully implement the UNDP programme.
Summary of Key Functions:
Ensuring the strategic direction of UNDP programme
Management of the CPR programme and supervision of the CPRU team
Strategic partnerships and support to resource mobilization
Provision of top quality policy advice services to the Government and facilitation of knowledge building and management
1. As a member of the CO management team, ensures the strategic direction of UNDP programme focusing on achievement of the following results:
Thorough analysis of the political, social and economic situation in the country and collaborative preparation/revision of Common Country Assessment (CCA), United Nations Development Assistance Framework (UNDAF), Country Programme Document (CPD), Country Programme Action Plan (CPAP), Annual Work Plans and other documents.
Identification of strategic programme areas of cooperation.
Operationalization of UNDAF/ CPD in collaboration with the main partners and other UN Agencies. Identification of possibilities for joint programming.
Analysis and presentation of UNDP policies and their implementation in the CO.
CO business processes mapping and establishment of internal Standard Operating Procedures in Results Management, control of the workflows in the Programme Unit.
2. Ensures effective management of the Crisis Prevention and Recovery programme and supervision of the CPRU team focusing on quality control of the full cycle of programming from formulation to implementation achieving the following results:
Effective management of CPRU team towards results with appropriate guidance, supervision, feedback, assessment and coaching to develop team member capacity and nurture teamwork within CPRU team and with other CO units
Effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results, security risk management, and compliance of operational procedures.
Design and formulation of CO programme within the area of responsibility, translating UNDP priorities into local interventions. Ensure mainstreaming of gender, human rights, civil society engagement and refugees in CPR programme and coordinate with other programme units to achieve programmatic synergies across CO programme areas. Coordination of programme implementation with the implementing agencies.
Strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations. ARR(P) performs the function of Manager Level 2 in Atlas for development projects transactions approval.
Effective monitoring, measuring the impact of the CO programme and evaluation. Constant monitoring and analysis of the programme environment, timely readjustment of programme.
Follow up on audit recommendations. All exceptions are timely reported.
Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
Organization of cost-recovery system for the services provided by the CO to projects in close collaboration with Operations Manager.
3. Establishes and maintains strategic partnerships and supports the resource mobilization in cooperation with the Strategic Management Unit focusing on achievement of the following results:
Implementation of the CO partnerships and resources mobilization strategies to achieve programme outcomes.
Creation and coordination of partnerships with UN Agencies (through joint programme working groups), inter-agency Clusters when the IASC Cluster system is activated, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society etc. Determination of programmatic areas of cooperation, based on strategic goals of UNDP, country needs and donors’ priorities.
Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for cost-sharing.
4. Ensures provision of top quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:
Conduct policy dialogue with the Government, national and international partners on issues pertaining to CPR.
Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals.
Coordination of development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
Establishment of advocacy networks at national level and linked to international networks. Relevant, high-impact advocacy campaigns are implemented with key partners.
Sound contributions to knowledge networks and communities of practice.
Organization of trainings for the operations/ projects staff on programme.
Impact of Results
The key results have an impact on the overall success of the country programme and reaching UNDAF/ CPD goals. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Demonstrates integrity by modeling the UN’s values and ethical standards
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Expertise of the CPR Thematic Area
Excellent knowledge of the issues and developments of CPR thematic area
Expertise in all aspects of disaster risk management (natural and human-induced) including preparedness, response and early recovery
Ability to integrate disaster management issues in the development process
In-depth knowledge of all partners active in this field
Ability to conceptualize, formulate and manage implementation of projects and programmes in the thematic area
Knowledge Management and Learning
Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to lead strategic planning, results-based management and reporting
Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery
Good knowledge of Results Based Management
Good ICT skills
Ability to implement new systems and affect staff behavioral/ attitudinal change
Management and Leadership
Ability to effectively manage teams towards results with appropriate guidance, supervision, and coaching to develop team member capacity and teamwork
Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates good oral, listening and written communication skills
Demonstrates openness to change and ability to manage complexities
For internal candidates, Prince2 Training and Certification in Results Based Management, Gender Equality training, Security training, ATLAS functionality