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Project Assistant - UNODC

Job Category:
Programme Assistants
Career Level:
Job Type:
Full Time
Agency / Project:
Posted On:
05 July, 2009
Last Date to apply:
18 July, 2009
Experience in years
2 to 4

3 years of work experience in project work preferably in administration and finance. Experience in a UN administered project is desirable.

Excellent computer skills; advanced Knowledge of Word, Excel and PowerPoint is desirable.

Excellent knowledge of both spoken and written English. Knowledge of local language would be an added advantage.


Under the overall guidance of the UNODC Country Representative Pakistan and direct supervision of Drugs & HIV/AIDS Adviser, the Project Assistant will ensure timely delivery of the project outputs.
More specifically, the incumbent will:

 Make the necessary administrative and logistical arrangements for meetings, study tours, conferences;
 Make travel arrangements for Drugs & HIV Adviser and project staff;
 For procurement purposes, acquire the necessary documents to prepare a case to be submitted to the Procurement Committee;
 Maintain a proper filing system/inventory of the project and also undertake encoding of documents;
 Assist the Project Officer (PO) to liaise and follow up with various NGOs, government departments for project-related activities;
 Assist the Project Officer (PO) to consolidate monthly NGO reports;
 Maintain a roster of contacts for important counterparts and relevant GOP/ Civil society  organization’s officials  as well as Vendors;
 Assist the Project Officer (PO) in drafting correspondence, as required on general, administrative  and specialized tasks within assigned areas of responsibility and  ensure follow up system;

Financial Duties:

 Maintain financial records for project and ensure timely reporting;
 Maintain financial disbursement/ IOV reconciliation and data quality monitoring systems;
 Assist the Project Officer (PO) in calculating and compiling costs estimates and projected budget requirements and preparation of budget statements;
 Prepare and process payment requests/travel claims and ensure appropriate documentation, record keeping  and liaison with UNDP for payment follow-ups;
 Assist the Project Officer (PO) in carrying out routine budget revisions;
 Assist the Project Officer (PO) in processing financial claims and facilitate approval through ensuring appropriate documentation and record keeping;
 Assist the Project Officer (PO) in financial matters of workshops, meetings and conferences organized under the related project;
 Perform any other task(s) assigned or as and when required by the Project Officer.

Must Degree Degree Level Country Description
YesSecondary EducationMatriculation / O levelsSecondary school certificate. First level University Degree and Diploma in Secretarial/Office Administration is desirable.