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Programme Assistant

Job Category:
Programme Assistants
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
GENPROM-Sindh/Karachi, UNDP
City/Location:
Sindh/Karachi
Country:
Pakistan
Posted On:
11 April, 2009
Last Date to apply:
24 April, 2009
Experience in years
2 to 4
Experience:

Graduation level, with minimum 5 years of experience preferably with a UN or multi-national
organization;
Excellent financial/accounting kills, including the ability to work accurately, independently &
meet deadlines;
Excellent spoken & written English & Computer sills

Description:
 

• Schedule meetings and appointments;
• Coordinate travel/accommodation arrangements of the Project/UNDP/International UN staff;
• Ensure proper and in time filing of documents;
• Must have organizational skills, the ability to manage multiple priorities, and the willingness to contribute to a team effort;
• Operate the telephone switchboard and maintain telephone calls registers on agreed procedures;
• Send faxes, distributes the incoming faxes and maintain the fax register on agreed procedures;
• Assist programme team members to photocopy documents, prepare sets of reports, binding and stapling;
• Collect mail from mail trays of the programme staff and deliver to the concerned staff members;
• Deliver/distribute mail/messages within office and outside the office, as and when required/necessary;
• Take messages from outside callers and convey to concerned staff members;
• Maintain HR/Leave records of the staff members under the supervision of Admin/Finance Officer;
• Assist in inviting quotations and making comparison statements for various offices needing procurements;
• Assist in downloading the requested information from Internet;
• Assist to prepare Power Point presentations; layouts and encoding of documents;
• Cut, paste and file Newspaper Clippings;
• Assist in making logistical & other necessary arrangements for all the workshops/seminars/training of master trainers workshops;
• Preparing all sort of audit documents required for NEX internal/external audit exercises;     
• Perform any other duties as required.


Education
Must Degree Degree Level Country Description
YesGraduationBachelors Degree (2-3 Years)Any (Preferably B.COM/B.A/B.S.C)