In order to assist in addressing the humanitarian challenges being faced by Pakistani civilians, OCHA is strengthening its presence in Pakistan in order to provide support to UN agencies, NGOs, donors and other humanitarian organizations working in Pakistan. One of OCHA's strategic priorities for 2008/2009 will be to support the Humanitarian Coordinator in the coordination of humanitarian affairs for timely and adequate delivery of humanitarian assistance and greater protection to the populations in Pakistan affected by the military operations on the border with Afghanistan and possible natural disaster. As such, collation and dissemination of information and field-level coordination will be catalysts in improving the response to humanitarian needs. In this context, OCHA will intensify Information management, resource-mobilization and advocacy efforts.
Under the overall guidance and direct supervision of the Admin/Finance Officer, the National Administrative Finance Officer will be responsible for the following main duties:-
Budget and Finance
- Assist in preparation and revision of cost plans in line with work plans and Financial Rules and Regulations.
- Prepare requests for funds (Financial Authorizations) in line with approved cost plan and monitor expenditures against
- Finance Authorizations.
- Develop and implement procedures to ensure that accounting and financial management controls are consistence with UN Policies and sound financial practice.
- Reconcile inter-office vouchers (IOVs) with UNDP information to confirm accuracy of accounts; correct financial entry
- as required; ensure UNDP IOVs provide adequate information to allow for reconciliation with UNOCHA‘s accounting
- Maintain inventory of assets, ensuring that all OCHA properties are properly labeled, assigned and tracked.
- Train Admin/Finance Assistant, and provide guidance on Financial Administration and to Administrative and programme
- Perform other related task as required.
- Coordinate the recruitment of national staff in collaboration with UNDP.
- Support procurement of goods through UNDP or Headquarters as indicated, ensure appropriate processes are followed.
- Verify receipts of goods and services, ensuring specification, condition and qualities of goods are correct and paperwork is complete and properly filed.
- In collaboration with Department of Safety and Security (DSS) and the Head of Office as well as Administrative Finance Officer, the incumbent assist in ensuring Minimum Operations of Safety and Security (MOSS) compliance for vehicles, office & residential compliance.
- Prepare Travel Authorizations, ensuring appropriate justification, costing and approvals.
- Verify travel claims submitted for settlement and track outstanding payments.
- Liaise with the Administrative Finance Officer on Administrative, Finance, Human Resources and Procurement.
• Professionalism – Comprehensive knowledge of and exposure to a wide range of humanitarian issues , emergency relief and related human rights issues; conceptual and strategic analytical capacity, to analyze and articulate the protection dimension of complex issues that require a coordinated UN response; demonstrated problem-solving skills; and very good knowledge of region of assignment, including the political, economic and social dimensions; strong negotiating skills and ability to influence others to reach agreement; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); very good knowledge of institutional mandates, policies and guidelines pertaining to humanitarian protection and knowledge of the institutions of the UN system; demonstrated ability to complete in-depth studies and to formulate conclusions/recommendations; ability to relate humanitarian protection issues and perspectives, including gender issues, to political, economic, social and human rights programmes in affected region.
• Communication – Excellent communication (spoken and written) skills, including the ability to convey complex concepts and recommendations to staff at senior levels, both orally and in writing, in a clear, concise style.
• Planning & Organizing – Ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent projects/activities.
• Client orientation – Ability to identify client’s needs and match them to appropriate solutions; ability to establish and maintain effective and productive partnerships with clients by gaining their trust and respect; capacity to keep clients informed of [progress or setbacks in ongoing projects. Ability to monitor ongoing developments inside and outside the clients’’ environment to keep informed and anticipate potential problems.
• Teamwork – Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.