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Admin / Finance Associate (NIM-SC)

Job Category:
Support Staff
Career Level:
Job Type:
Full Time
Agency / Project:
Ministry of Environment
Posted On:
08 March, 2009
Last Date to apply:
21 March, 2009
Experience in years
2 to 4

At least 3-5 years experience in co-ordination of work and a good knowledge of standard practices and procedures related to administration and finance.
Good written and spoken English.
Demonstrated computer skills for data processing (ability to use MS-Excel, MS-Work and MS-Power Point).


The tasks and responsibilities of the Admin & Finance Associate include:
Administrative Responsibilities:
• Drafts routine letters, preparation of power point presentations, providing inputs to work plan and responding e-mail communications of different natures on daily basis.
• Assists in inviting quotations and making comparison statements for various offices needing procurements.
• Maintains policy, confidential and general files in a manner allowing rapid retrieval and ensuring easy retrieve-ability of documents.
• Classifies and maintains office files.
• Assists in arranging meetings internal and external.
• Makes travel arrangements for unit staff and assists in processing the travel claims.
• Assists with all administrative and logistical arrangements for meetings, workshops and conferences.
• Maintains leave records of the staff members.
• Maintains a list of addresses/phone numbers of counterparts and relevant GOP/Private Organization’s officials.
• Oversees the work of sub-ordinate project staff members.
Finance related Responsibilities:
• Process payments, review project expenditures and generate various reports through financial software.
• Preparation of quarterly and annual financial reports through financial software for submission to Ministry of Environment and  co-Chairs of the Env-Joint Programme.
• Assists to prepare project budget and maintain financial record.
• Assists in calculating and compiling costs estimates and projected budget requirements and preparation of budget statements.
• Assists in preparation of payment requests/travel claims with the supporting documentation and liaison with the UN for payments follow-ups.
• Any other job assigned relating with the functions of Unit.

Must Degree Degree Level Country Description
YesGraduationBachelors Degree (2-3 Years)Bachelors degree preferably in the field of finance and accounting, BBA, B.COM, B. Sc