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Admin and Finance Officer - NCSW

Job Category:
Career Level:
Job Type:
Full Time
Agency / Project:
National Commission on Status of Women
Posted On:
22 January, 2009
Last Date to apply:
05 February, 2009
Experience in years
2 to 4


1. Background


National Commission on the Status of Women (NCSW) is a statutory body established under an ordinance in 2000 and having a mandate to review the laws and policies to bring in a gender perspective.   Advocacy with policy makers for its gender sensitive policy recommendations is one of the major tasks assigned to the Commission.  To end the harmful customary practices Commission has formulated policy recommendations in two important reports i.e. Report on ‘Hudood Ordinances 1979’ which was the basis for the promulgation of Women Protection Act 2006 and Concept of Justice in Islam: Qisas and Diyat to deal with the ‘honour crimes.  Criminal Law (Amendment) Act 2004 included some of the major recommendations given in the report still some major recommendations were left out due to political pressure.


Timely implementation of the law helps to assess the effectiveness or the inadequacy of any piece of legal instrument.  Similarly awareness levels of the affected individuals in the concerned institutions play a crucial role in access and delivery of the justice at the local level.  Keeping that in view Commission desires to assess the levels of awareness of the key actors.  Especially in those district where the prevalence of the ‘honour killing’ is considerably high.  The Commission would work towards the building  the capacities of the key actors.  This will be done with the private partnership of those NGOs having large infrastructures, experience and capacity to do the needful. This initiative is financially supported by UNIFEM through its UN Trust Fund to end ‘Violence Against Women’ under a project called ‘Public Private Partnership to end ‘Honour Crimes’ through Implementation of Criminal Law (Amendment) Act 2004’.


Project involves three partners and a lot of activities with the key stakeholders at the filed level.  Effective, efficient and timely implementation of program requires an equally vigilant administrative and financial support.  To streamline administrative and financial aspect of the project and to keep  record of the financial transactions according to the UN rules and regulations Commission needs  the services of an Admin and Finance Officer under this project:

2. Objectives of the consultancy

To provide administrative support to NCSW in general and to project related activities in particular and to keep record of all project related financial matters for NCSW.

3. Tasks and Responsibilities of the consultant

Admin and Finance Officer will be hired and paid on retainer basis and will perform the following tasks and responsibilities:

  • To prepare and maintain all financial records.
  • To prepare project budgets after proper analysis of the financial needs of project related activities and maintain financial disbursement and monitoring systems.
  • To act as focal point and facilitator for audit.
  • To prepare & maintain the ledger for monitoring financial commitments, monthly financial statements, non-expendable property ledger and maintain records of all purchase orders.
  • To prepare quarterly and monthly financial progress report.
  • To maintain personal files, attendance records, insurances, provident fund, disbursement of salaries to the project staff and appraisal forms for each project staff.
  • To prepare contracts for resource persons/short-term experts.
  • To prepare cash books, bank reconciliations on monthly basis.
  • To make travel arrangements for project staff and assist in processing the travel claims.
  • To make administrative and logistical arrangements of meetings and workshops.
  • To maintain log book and disbursements to the suppliers.
  • To perform any other duty/responsibility given.
  • To provide administrative support and advice in implementing workable administrative system and procedures.
  • To build the capacity of the NCSW so that they are able to carry out the tasks described above effectively.

4. Supervision:

The administration and finance officer will work with and report to the National Project Manager.



Must Degree Degree Level Country Description
YesBachelors in Commerce and Business AdministrationBachelors Degree (4 Years)Pakistan

Must Title Level Description
Yes Computer skills Excellent  • Excellent financial management and administrative skills including ability to meeting deadlines. • Computer skills in; MS Word, MS Excel and MS Powerpoint. • Good command over spoken and written English. • Excellent interpersonal team-building and presentation skills.