Pakistan continues to suffer from a plethora of natural and human induced hazards that threaten to affect the lives and livelihood of its citizens; e.g. floods, earthquakes, landslides, cyclones and drought, fires, civil unrest and terrorism and transport and industrial accidents. The Climate Change and related disaster risks have added an additional dimension to the task of development planners. The nation’s ability to increase its capacity to withstand natural and human induced disasters lies in the adoption of new strategies. Adopting a proactive approach would include disaster risk reduction with regards to particular hazards. Such an approach would be focused at benefiting the most vulnerable segments of population and it would raise the impact of national development strategy on poverty alleviation.
Under the overall umbrella of One UN Disaster Risk Management Program and in partnership with other UN agencies, the UNDP is supporting the Government of Pakistan in establishing policy, legal and institutional arrangements for disaster risk management. The purpose of UNDP support is to develop and strengthen capacities of the Government of Pakistan at national, provincial and local levels to adopt strategies for reducing threat of disasters and minimizing the impact of disaster events upon communities. Upon start of the Joint UN Disaster Risk Management Program from January 2009, the NCBDRM project will be subsumed into the Joint Program.
The PO is responsible for delivery of the project with input from a dedicated support structure. The Project Officer (PO) will ensure compliance with the UNDP procedures and regulations in all areas of HR, Finance, Procurement, Logistics, Asset management and Administration under the direction of the Disaster Risk Reduction Advisor DRRA / Programme Officer
Role and Responsibilities
The Project Officer who shall report directly to DRRA, monitor all aspect of the project progress and implementation, identifies operational and financial issues and assist in resolving them by taking appropriation action. He / She will provide guidance to the DRRA in all aspects of the project cycle with a focus on the project implementation and budget management.
• Supervise the work in all aspect of the daily administration work, including processing and follow-up on budgets financial issues, payments, travel, procurement and other operational aspects of project implementation.
• Ensure proper work planning and implementation of project under his / her portfolio.
• Sustain in the preparation of Term of Reference for the staff and consultants, and oversee the recruitment process.
• Analysis operational budget formats (ATLAS) in accordance with the UNDP financial management system and ensure accuracy of document and compliance.
• Track activity fund availability upon the submission of requisitions and advise on the approvals.
• Ensured contract administration, with overseeing contact amendments, ensuring timely payments and contract close out processes.
• Valuation input of financial information, expenditure etc. in ATLAS and ongoing budget monitoring.
• Ensure conformity of project disbursement request with procedure, work plans, and availability of funds.
• Maintain record of project files and activity reports in hard and soft copies.
• Review activity reports and quarterly financial reports with respect to output based on work plan and budget forecast.
• Liaison with the finance department in tracking disbursements.
• Oversee all operational and logistic services such as arrangement of transportation, air tickets, maintaining inventory reports, local purchase of goods and services to assist the project delivery tasks.
• Review and amend the HR staffing plan as required with consultation with DRRA.
• Provide training to field offices and personnel in service to ensure compliance with financial rules and regulation and procurement procedures.
• Participate in periodic visit to the project site and sub-offfice to review compliance with the recognized procedures.
• Assist the DRRA in preparation of projects close out reports and ensure final report and lesson learned are shared with project staff where appropriate, and successful project close is carried out.
• Perform project asset management functions.
• Attend coordination meetings as required, arrange and host donor, arrange donor and missions field visits and represent DRRA as requested.
• Prepare the documents for reversals and adjustment entries in ATLAS if required.
• Excellent knowledge of project management;
• Good understanding of the public sector development programs;
• Excellent interpersonal communication skills;
• Ability to work under stress and to undertake multi-tasking;
• Excellent skills in technical report writing;
• Good physical health and ability to travel to local areas with basic travel facilities;
• Positive attitude with a mind-set of delivering development services in a professional manner;
• People management skills