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Coordination Support Officer

Job Category:
UN Coordination
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
UNDP/Resident Coordinator Office
City/Location:
Islamabad
Country:
Pakistan
Posted On:
07 January, 2009
Last Date to apply:
20 January, 2009
Experience in years
2 to 4
Experience:

• At least 3 to 5 years of professional work experience, in the fields of programme coordination and management is essential.
• Good understanding of UN system and recently initiated UN Reforms in Pakistan.
• Sound knowledge of and exposure to a range of humanitarian assistance and development activities, strong analytical capacity and in particular the ability to analyze and articulate the area specific needs to coordinated UN operations; ability to identify issues and to use sound judgment in resolving a wide range of problems.
• Ability to work under pressure and solid understanding of institutional mandates, national politics, policies and guidelines related to UN operations and of the government institutions.
• Excellent knowledge of spoken and written English, with good analytical and communication skills.
• Proficiency in the use of information technology (word processing, PowerPoint presentations, spreadsheets and data management), while being well conversant with t

Description:
 

BACKGROUND

Background: The United Nations Secretary General constituted a High Level Panel on UN Reform (UN System-wide Coherence) at the global level of which Pakistan is Pilot country. The reform’s objective are too reduce fragmentation and improve efficiency and effectiveness within the UN and within government towards better development service delivery. A key recommendation is to establish ‘One UN’ at the country level with one leader, one programme, one budgetary framework, one management practice, and wherever appropriate, one office. “Delivering as One” in Pakistan UN is the result of a UN Reform process that will bring together the strengths of all UN agencies to increase efficiency and efficacy in a transparent and accountable manner for better service delivery to the beneficiaries and coordination and support to the Government, Donors and implementing partners, contributing significantly towards human development for the people in Pakistan – especially the Millennium Development Goals (MDGs), United Nations Development Assistance Framework (UNDAF) and Poverty Reduction Strategy Paper (PRSP) that outline government priorities – and to deliver humanitarian assistance when necessary and further aligning its activities with national priorities and procedures in line with the Paris Declaration on Aid Effectiveness .

The Reform process in Pakistan include Five Thematic Areas and Four Cross Cutting Issues:
Joint Programs in the five focus areas:
i. Agriculture, Rural Development and Poverty Reduction
ii. Health & Population
iii. Education
iv. Environment
v. Disaster Risk Management

The four cross-cutting issues of human rights, gender equality, civil society engagement and refugees are an essential part of the One Program.  The Government and the UN Country Team are committed to addressing those issues in a holistic and integrated manner, ensuring that they are treated harmoniously within the Joint Programs. The planning phase of the ONE UN in Pakistan is coming to completion and the implementation of the ONE UN Program will begin in 2009.

The RCO Resident Coordinators Office is responsible in coordinating the process in Pakistan. The RCO team is committed to provide the support through the Operations and Management Team which will assist the RCO in supporting the Business Harmonization team and the Administrative Agent for the UN Pilot.
Responsibilities in Outline: The candidate selected will work within the Office of the Resident Coordinator, under the direct supervision of Senior Coordination Officer. Although the work will include coordination support through efficient and effective management of Coordination Support Team, it also entails substantial independent work, devising schedules, and attending to budgetary and logistical arrangements. The work also involves finalization of documents for circulation and/or publication. There is substantial personal liaison with senior UN agency, Government and donor agency personnel.

SCOPE OF WORK

 Support Senior Coordination Officer in overall programme implementation, including participation in Heads of Agencies, Inter-Agency Thematic working groups, Core Committees, UN-GoP and Donor meetings, workshops and retreats, providing substantive support by preparing agenda, working papers & minutes, and follow-up regarding implementation of decisions;

 Initiate, monitor and maintain RC Budget in ATLAS and its conformity to RC Annual Work plan.  Verify availability of funds for project activities, process transactions in ATLAS and generate financial reports on need basis.
 Coordinate with counterparts in other UN agencies, government line departments and donors in the absence of Senior Coordination Officer.
 Work in close collaboration with Provincial Coordination Teams and Thematic Working Groups.
 Collection, dissemination and consolidation of information on UN reform and Joint Programme
 Assist Senior Coordination Officer/UNCT in the planning, coordination and preparation of UN Reform instruments like the Common Country Assessment (CCA), United Nations Development Assistance Framework (UNDAF), Results Matrix, Joint Strategy Meeting and Resident Coordinator’s Annual Report for Pakistan;
 Supervise Coordination Team including Coordination Associate/Assistant to design and produce workshop/retreat reports, disseminate to concerned organizations and also publish/update on the UN System website;
 Manage and coordinate the visits and meetings of Heads/senior officials of UN/non-resident agencies/programmes and preparation of background material;
 Provide support to Senior Coordination Officer in promoting an effective dialogue and facilitate increased communication between the RC and UNCT;
 Supervise Coordination Support Team in the preparation, monitoring and maintenance of RC annual work plan;
 Promote advocacy of UN activities & International Days commemoration/observances by closely coordinating with UN Information Centre (UNIC);

 Monitor, follow-up and provide assistance to inter-agency working groups and committees

 Any other task assigned by Senior Coordination Officer.

Corporate Competencies:

 Demonstrates integrity by modeling the UN’s values and ethical standards
 Advocates and promotes the vision, mission, and strategic goals of UN
 Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
 Treats all people fairly without   favoritism

   Functional Competencies:

Knowledge and Learning Management
 Shares knowledge and experience from within and outside the UN Country Team.
 Encourages UN staff to share knowledge
 Develops deep understanding in UNDAF, UN System reform and MDGs

Coordination Effectiveness
 Ability to lead the implementation of UN programme activities, strengthening of strategic partnerships for UNDAF implementation.
 Ability to build and sustain effective partnerships with UN Agencies and main constituents, advocate effectively, communicate sensitively across different constituencies.

Management and Leadership
 Focuses on impact and result for the client
 Leads teams effectively and shows conflict resolution skills
 Establishes priorities for self and other members of the RC office; schedules activities to ensure optimum use of time and resources; monitors performance against development and other objectives and corrects deviations from the course
 In providing advice to the RC, has the capacity to gather comprehensive information on complex problems or situations; evaluates information accurately and identifies key issues required to resolve problems
 Consistently approaches work with energy and a positive, constructive attitude
 Demonstrates excellent oral and written communication skills
 Builds strong relationships with clients and external actors
 Remains calm, in control and good humored even under pressure
 Demonstrates openness to change and ability to manage complexities
 Responds positively to critical feedback and differing points of view
 Solicits feedback from staff about the impact of his/her own behavior


Education
Must Degree Degree Level Country Description
YesMastersMasters DegreeA master’s degree with distinction in the field of management/development studies.