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Administrative Assistant

Job Category:
Admin Assistants
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
UNDP-Support to National Election in Pakistan
City/Location:
Islamabad
Country:
Pakistan
Posted On:
27 April, 2008
Last Date to apply:
06 May, 2008
Experience in years
2 to 4
Experience:

The candidate should have at least 3 years of relevant experience.

Description:
 

Background:
After successful completion of the Project “Support to National Elections in Pakistan”, The Election Commission of Pakistan and several donors expressed a strong interest in continued support to electoral assistance and reforms. The project is being implemented in close collaboration with ECP and will promote strategic partnership between ECP & CSOs for strengthening electoral processes in Pakistan. The intended outcome of the project is legal and institutional frameworks that enable free, fair, transparent and credible elections at all levels in place.


Job Description:
Under the overall guidance of Project Manager and under the direct supervision of Admin Officer, the Admin Assistant will be responsible for:

Screen all the official project correspondence, drafting and putting up their replies thereof in rough and final form besides taking and transcribing dictation.

Assist in preparation of reports.

Maintain and update all project files and records including those of personnel.

Assist in ordering/procuring of equipment and supplies and their follow-up.

Control all project stores and maintain their relevant records including inventories for all the expendable and non-expendable assets.

Assist the Project Manager and Admin Officer in controlling the movement of project transport and make necessary logistic arrangements for official movement of project personnel in the project area.

Issue POL for project vehicles on a day to day basis.

Check vehicle log books to ensure proper maintenance on a day to day basis.

Carry out routine maintenance and repair of project vehicles.

Maintain POL and repair/maintenance register for each project vehicle.

Perform general administration responsibilities, supervise activities concerned with office maintenance, security and similar services.

Arrange meetings as required and take minutes of the meeting.

Carry out any other special assignment given by the Project Manager and Admin Officer.


Education
Must Degree Degree Level Country Description
 Secondary School CertificateMatriculation / O levels Bachelor is desirable but not a requirement.