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Admin & Finance Assistant

Job Category:
Admin Assistants
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
Community Based Project for Rehabilitation of Salt-Affected and Waterlogged Lands – Biosaline-II
City/Location:
Hafizabad
Country:
Pakistan
Posted On:
09 February, 2008
Last Date to apply:
22 February, 2008
Experience in years
2 to 4
Experience:

3 years related experience in operating PABX exchange. He/she should be fluent enough in English/Urdu and local language to communicate his/her viewpoint

Description:
 

ackground:

Bio Saline II (October 2006 – September 2010) aims at developing community driven sustainable farming systems for the rehabilitation of waterlogged and salt affected lands to improve livelihoods in three districts of Punjab namely Hafizabad, Jhang and Sargodha.

The Admin & Finance Assistant will work under the supervision of District Manager and will get guidance from Admin & Finance Officer.

Duties and Responsibilities

Ensure the implementation of UNDP Financial and Admin related policies in the Project.
Prepare and maintain quarterly advances and financial reports and keep a track of all funds released by the Project Implementation Unit (PIU).

Prepare necessary documentation for quarterly advances and their settlement in line with the UNDP standard financial procedures.

Maintain ledger of financial commitments and advances, ensure settlement of advances in accordance with agreed contract.

Prepare salary/ rosters of the project staff and other short-term consultants, if needed and ensure timely payment of salaries.

Prepare payment vouchers with complete supporting documents and issue cheques and advances to vendors concerned after approval from the competent authority

Maintain project petty expenses and ensure entries in petty cash register, maintain general ledger to keep record of project accounts.

Provide support to the PIU to prepare tender documents, disseminate, prepare bids tabulation and ensure quality and quantity of goods before delivery; receive and check invoices from the suppliers and initiate payment requests.

Responsible for inventory management of both expendable and non-expendable project items. Also responsible for the project file management i.e. to maintain an accessible filing system in the project.

Act as focal person for yearly project audit.

Prepare contracts for the district project staff, process medical & insurance claims.

Perform any other related duty as and when required.


Education
Must Degree Degree Level Country Description
YesBachelors Degree in Commerce/Business AdministratiBachelors Degree (2-3 Years)Local QualifiedHe/She must have strong cross-cultural communication, problem-solving skills and results orientation and sensitivity to gender issues. Must have ability to work under pressure, solid computer skills in relevant software packages (MS office) and should be able to work in multi-cultural environment.