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Admin and Finance Officer

Job Category:
Career Level:
Job Type:
Full Time
Agency / Project:
Sustainable Land Management Project (SLMP)
Posted On:
28 January, 2008
Last Date to apply:
09 February, 2008
Experience in years
2 to 4

- A minimum of 06 years of experience in a similar function, preferably with a UN organization
- Excellent management and administrative skills, including the ability to meet deadlines and work accurately.
- Good organizational skills
- Excellent financial/accounting skills.
- Knowledge of Government Accounting System and experience in dealing with AGPR will have an added advantage.
- Knowledge of UN system & financial soft-wares in use preferred,
- Excellent spoken and written English.


Ministry of Environment is launching the first phase of a UNDP-GEF & GoP funded project on “Sustainable Land Management to combat Desertification in Pakistan”. The overall goal of the project is to combat land degradation and desertification in Pakistan in order to protect and restore ecosystems and essential ecosystem services that are key to reducing poverty. The main objectives are to strengthen institutional capacity, create an enabling environment, and demonstrate good practices – all in an effort to help remove key barriers to Sustainable Land Management (SLM).
Duties and Responsibilities:
Under the overall guidance of the National Project Director (NPD) and reporting to the National Project Coordinator (NPC), the Admin & Finance Officer (AFO) will provide high quality professional management services pertaining to administrative, financial, human resources and logistic matters. It includes assisting NPC in recruitment of project staff, financial planning and reporting, procurement of equipment and disbursement of funds to the Provincial Coordination Units.
The AFO will be responsible for the following specific tasks:
-        Prepare budget forecasts and estimates in coordination with NPC for annual and quarterly budget requirements and project proposals, which involve financial forecasting, budgeting and accounts;
-        Develop and process requests for advances to the UNDP-Country Office and ensure settlement of all advances in accordance with PCOM and UNDP procedures and guidelines;
-        Manage utilization of quarterly advances in accordance with quarterly workplans in collaboration with NPC and keep track of all project funds received, disbursements, financial obligation and advances;
-        Prepare and process tender documents, invite bids from open market, prepare comparative statements and ensure financial accountability in all project related procurements, subcontracts and outsourcing;
-        Resolve issues pertaining to payment of taxes and duties on project procurements, shipments and transactions and initiate follow-up with agencies concerned;  

-        Assist with all administrative and logistical arrangements for meetings, workshops and conferences; 

-        Prepare different correspondences on the above matters and ensure follow up system; 

-        Assist in preparation of payments requests/travel claims with the supporting documentation and liaison with UNDP for payment follow-ups;
-        Prepare project budgets and maintain financial disbursements and monitoring systems for monthly submission to UNDP and GoP; 
-        process financial claims and facilitate approval through ensuring appropriate documentation and record keeping in accordance with PCOM rules;
-        Handle all financial matters of the meetings, workshops and seminars organized under the project;
-        Act as focal person for project’s audit for the GEF-UNDP and GoP funds;
-        Prepare and maintain ledger for monitoring financial commitments, monthly financial statements, non expendable property ledger;
-        Prepare cash plan, expenditure reports and correspondence on utilization of PSDP funds;
-        Keep track of all advances released to Provincial Coordination Units and Pilot Project Implementing Partners for local expenditure and complete necessary documentation for settlement of such advances;
-        Maintaining up-to-date inventories of equipment;
-        Responsible for the Project Filling Management System at the NCU;
-        Supervise the work of support staff; and
-        To perform any other duties as required by the NPD and National Project Coordinator (NPC) for achieving the above objectives.

Must Degree Degree Level Country Description
YesMBA/M.Com/CAMasters DegreeMasters degree preferable in Management Sciences (MBA - Finance, M.Com, CA)