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Field Operations Administrative Assistant

Job Category:
Governance
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
Support to DTCE (PAK/02/009/NEX)
City/Location:
Islamabad
Country:
Pakistan
Posted On:
19 July, 2004
Last Date to apply:
30 July, 2004
Experience in years
2 to 4
Experience:

The candidate must have at least 3-5 years of working experience in office administration and coordination, preferably with multinational organizations.

Description:
 

The Administrative Assistant will perform administrative and logistical duties in order to provide assistance to Field Operations Teams at DTCE Office and in the field. Main responsibility of Administrative Assistant is to facilitate the DTCE team in implementation of project activities by providing necessary logistical and administrative inputs in time. As an Administrative Assistant, the incumbent would perform the following tasks under the supervision of Manager Field Operations Team: 1. Responsible for inventory management of both expendable and non-expendable project items used in field campaigns. He/She would also be responsible for the filing management system of Field Operation Team Unit; 2. Deal with all logistical, financial and administrative matters of the field campaigns, conferences and seminars with the close coordination of Administrative Officer and National Project Manager; 3. Conduct local market surveys and prepare procurement requests in accordance with PCOM by providing accurate information on prices, specifications, freight and source of local manufacturers/authorized dealers/ suppliers etc as and when required. 4. Prepare travel claims of the field operation team members with complete assurance that all the supporting documentations are attached before submission to Finance Manager/National Project Manager for signature; 5. Prepare an address database, consists of complete mailing addresses, telephone, fax and mobile contact numbers of relevant organizations, individuals and agencies, which would be helpful in order to perform day to day administrative matters; 6. Perform logistical arrangements for the project field operation teams, as and when required; 7. Keep a track of all incoming and outgoing correspondence in Field Operations Team Unit and ensure follow-up action within the project; 8. Any other duties related to project field operational activities on “as and when required” basis. Candidates are required to apply online only.


Education
Must Degree Degree Level Country Description
 MastersMasters Degree Masters Degree in Business Administration or any other relevant discipline;

Skills
Must Title Level Description
YesCommunication Excellent  Excellent communication skills in English, Urdu and working knowledge of local languages. Computer: Should be computer literate and be able to operate on computer independently. Professional: Good Organizational and Communication Skills.