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Procurement Specialist (NEX-SSA)

Job Category:
Procurement
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
National Capacity Building for Disaster Risk Management Project
City/Location:
Islamabad
Country:
Pakistan
Posted On:
18 September, 2007
Last Date to apply:
30 September, 2007
Experience in years
2 to 4
Experience:

At least 5 years of demonstrated experience in undertaking similar assignments;
Demonstrated experience in technical / report writing;
Advance knowledge of automated procurement systems;
Experience of working with World Bank and UN systems would be preferred.

Description:
 

Background

The Crisis Prevention and Recovery Unit (CPRU) of the United Nations Development Programme (UNDP) is supporting the Government of Pakistan in establishing policy, legal and institutional arrangements for disaster risk reduction. The purpose of UNDP support is to develop and strengthen capacities of the Government of Pakistan at national, provincial and local levels to adopt strategies for reducing threat of disasters and minimizing the impact of disaster events upon communities.

The Government of Pakistan has established policy and institutional mechanisms at national, provincial and district levels. The President of Pakistan issued a National Disaster Management Ordinance on 21st of December 2006. Under the Ordinance a National Disaster Management Commission (NDMA) and a National Disaster Management Authority (NDMA) has been established. The National Commission has notified the provincial, regional and state governments to establish disaster management authorities at provincial and district levels.

In order to develop capacities of the newly established national, provincial and district authorities, the UNDP is working closely with the National Disaster Management Authority. A ProDoc has been singed with the Government of Pakistan to support implementation of the National Disaster Risk Management Framework (NDRMF). 

The NDMA, with UNDP’s technical assistance and financial support from the Word Bank, will implement the following activities during 2007-2008. The funds will be transferred to NDMA which will report to the Bank through Earthquake Reconstruction and Rehabilitation Authority (ERRA):

o National Risk Assessment
o National Emergency Operations System
o Standard Operating Procedures (SOPs) for the federal departments
o National disaster response plan

The services of a Procurement Specialist will be hired for a total period of six months. Under the prescribed arrangements, he/she will be required to work continuously for the first three months whereas the inputs of the remaining three months will be spread over a time frame of one year and adjustable according to the final work plan.

Duties and Responsibilities

The Procurement Specialist will perform duties according to the following Terms of Reference:

Other Responsibilities:
Assist National Project Manager on issues pertaining to procurement;

Develop and formulate a comprehensive Procurement Policy for NDMA in relation with World Bank funds.

Develop guidelines, operational mechanisms, procedures, monitoring measures and other components of an efficient procurement system in accordance with World Bank guidelines;

Coordinate with Finance Manager and National Project Manger for finalizing the procurement plan/strategies and their implementation for the smooth functioning of the programme activities;

Arrange for the cost-effective procurement of the approved items / equipments / services by inviting tenders without compromising the quality;

Review the procurement system, identify gaps and suggest improvement measures;

Ensure compliance with the policies and procedures of NDMA and World Bank;

Submit monthly reports to Finance Manager and National Project Manager; and

Perform any other related activities which may emerge during the course of time.

Reporting Line

The Procurement Specialist will report to the Finance Manager.

Competencies

Excellent technical and conceptual knowledge about financial management;

Excellent grasp of financial principles and practices; and

Ability to work with government officials and other technical / donor agencies.


Education
Must Degree Degree Level Country Description
YesMastersMasters DegreeMasters degree in Business Administration/Financial Management or any other related disciplines.