The Crisis Prevention and Recovery Unit (CPRU) of the United Nations Development Programme (UNDP) is supporting the Government of Pakistan in establishing policy, legal and institutional arrangements for disaster risk reduction. The purpose of UNDP support is to develop and strengthen capacities of the Government of Pakistan at national, provincial and local levels to adopt strategies for reducing threat of disasters and minimizing the impact of disaster events upon communities.
The Government of Pakistan has established policy and institutional mechanisms at national, provincial and district levels. The President of Pakistan issued a National Disaster Management Ordinance on 21st of December 2006. Under the Ordinance a National Disaster Management Commission (NDMA) and a National Disaster Management Authority (NDMA) has been established. The National Commission has notified the provincial, regional and state governments to establish disaster management authorities at provincial and district levels.
In order to develop capacities of the newly established national, provincial and district authorities, the UNDP is working closely with the National Disaster Management Authority. A ProDoc has been singed with the Government of Pakistan to support implementation of the National Disaster Risk Management Framework (NDRMF).
The NDMA, with UNDP’s technical assistance and financial support from the Word Bank, will implement the following activities during 2007-2008. The funds will be transferred to NDMA which will report to the Bank through Earthquake Reconstruction and Rehabilitation Authority (ERRA):
National Risk Assessment
National Emergency Operations System
Standard Operating Procedures (SOPs) for the federal departments
National disaster response plan
In order to ensure proper management and financial reporting to ERRA as per guidelines and procedures of the Bank, the services of a Finance Manager will be hired for a total period of 15 months. He/she will assist the National Project Manager in achieving specific objectives by establishing and managing an efficient financial management system.
Duties and Responsibilities
The Finance Manager will perform duties according to the following Terms of Reference:
Develop and maintain an efficient financial management system for NDMA programme supported by the World Bank;
Closely coordinate with ERRA’s Finance Manager regarding the transfer, management and reporting of World Bank funds to NDMA;
Examine various kinds of vouchers, payment requests and their supporting documents for accuracy and completeness;
Develop and ensure use of proper accounting codes;
Ensure that payment requests, local Purchase Orders or Contracts are properly obligated and payments made are according to the rules and regulations of the NDMA and World Bank;
Prepare payment vouchers and / or cheques or bank transfer orders and enter payment details into the system, as appropriate;
Prepare periodic review of outstanding financial obligations / commitments;
Monitor and review expenditure records of the procurement component;
Monitor the project cost as against the approved budget and ensure that the project budget is recorded accurately;
Perform analysis of project financial data and prepare monthly financial reports as per World Bank guidelines and submit to ERRA;
Follow-up in monitoring the progress including identifying financial problems and solving it by taking appropriate actions;
Make disbursement of petty cash fund and maintain records of the same; and
Perform any other related duties which may emerge during the course of time.
4. Reporting Line
The Finance Manager will report to the National Project Manager.
Excellent technical and conceptual knowledge about financial management;
Excellent grasp of financial principles and practices; and
Ability to work with government officials and other technical / donor agencies.