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Programme Management Associate(100 series)

Job Category:
Programme Management
Career Level:
Job Type:
Full Time
Agency / Project:
Posted On:
13 September, 2007
Last Date to apply:
26 September, 2007
Experience in years
2 to 4

5 to 7 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.


Under the overall guidance and direct supervision of the Programme Specialist, SMU, the Programme Management Associate provides leadership in execution of programme management services ensuring effective and transparent utilization of programme resources and integrity of financial services. The Programme Management Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

Summary of key functions:

Facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on programme financial matters
Support to CO programme management, effective cost recovery
Support to  implementation of the resource mobilization strategy
Administration and implementation of operational strategies

Ensures facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on programme financial matters focusing on the achievement of the following results:

Guidance to the executing agencies on implementation of projects, tracking use of financial resources.

Advice to Project staff on UNDP administrative and NEX reporting, in particular, on budgetary issues.

Organization of training for the Operations/Project/Programme Staff on programme financial management and Results Based Management.

Synthesis of lessons learned and best practices in programme and finance.

Sound contributions to knowledge networks and communities of practice.

Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

Full compliance with UN/UNDP rules, regulations, and policies including follow-up on audit recommendations; proper functioning of a client-oriented financial resources management system.

Implementation / monitoring of cost sharing and trust fund agreements

Provides support to CO programme management, ensures the optimal cost recovery focusing on the achievement of the following results:

Development, monitoring  and follow up on Programme Portfolio Pipeline and Project Tree in Atlas. Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of AWPs status.

Sending project budget to KK (if authorized and on the basis of signed project documents and project budgets)

Oversee Atlas matching, control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects.

Provision of the information/reports on the situation in programme, identification of operational and financial problems, proposal of solutions.

Accuracy verification of Combined Delivery Reports and follow-up on their signing by National Counterparts.

Regular monitoring of the CO delivery

Provision of advice on reporting

Preparation of reports including donor reports

Verification and reconciliation of various expenditures reports from the CO, HQ and Executing Agencies.

Monitoring of dashboards and exceptions, identification of the remedial actions in coordination with the supervisor.

Timely preparation of cost-recovery bills in Atlas for the services provided, implementation of the income tracking system and follow up on cost recovery.

Provides support to implementation of the resources mobilization strategy focusing on achievement of the following results:

Drafting of cost sharing and trust fund agreements and obtaining of clearances from HQ if necessary.

Monitoring of cost-sharing contributions, preparation of AR pending items, application of deposits against prepared pending items.

Advice to Programme and Project Staff on different donor reporting requirements; monitoring of financial and programme reports to be submitted to donors.

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

Shares knowledge and experience
Encourages office staff to share knowledge and contribute to UNDP Practice Areas
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a vide range of varied, inter-related complex financial services
Ability to extract, interpret and analyze data and resolve operational problems
Ability to work with minimum supervision
Ability to supervise and train support staff
Ability to plan and organize work
Good knowledge of Results Management Guide and Toolkit
Sound knowledge of financial rules and regulations, accounting
Strong IT skills, Atlas
Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems

Leadership and Self-Management
Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities
Responds positively to feedback and differing points of view

Qualified Women are particularly encouraged to apply.

Must Degree Degree Level Country Description
 Secondary School CertificateMatriculation / O levels University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences desirable, but not a requirement. / Secondary Education with specialized certification in Accounting and Finance.