Under the guidance and direct supervision of the Assistant Resident Representative, Poverty Reduction and Gender Unit , the Programme Officer is responsible for management of UNDP programme within the thematic/sectoral areas assigned in particular, the Gender Support Programme.
The Programme Officer supervises and leads programme support staff, coordinates activities of the projects’ staff. The Programme Officer works in close collaboration with the operations team, programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP programme implementation.
Summary of Key Functions:
Implementation of programme strategies
Management of the CO programme
Creation of strategic partnerships and implementation of the resource mobilization strategy
Provision of top quality policy advice services to the Government and facilitation of knowledge building and management
Ensures implementation of programme strategies focusing on achievement of the following results:
Thorough analysis and research of the political, social and economic situation in the country and preparation of substantive inputs to CCA, UNDAF, CPD, CPAP and other documents.
Identification of areas for support and interventions within the thematic/sectoral areas assigned.
CO business processes mapping and preparation of the content of internal Standard Operating Procedures in Results Management.
Ensures effective management of the CO programme within the thematic/sectoral areas assigned focusing on quality control from formulation to implementation of the country programme achieving the following results:
Effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results.
Design and formulation of CO programme within the area of responsibility, translating UNDP’s priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones.
Initiation of a project, presentation of the project to PAC, entering project into Atlas ( in small offices), finalization of contribution agreement; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review. Programme Officer can perform functions of Manager Level 1 in Atlas for POs and vouchers approval, participates in recruitment processes for projects.
Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of NEX projects.
Follow up on audit recommendations. All exceptions are timely reported.
Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
Ensures creation of strategic partnerships and implementation of the resource mobilization strategy in cooperation with the Management Support and Business Development Team focusing on achievement of the following results:
Development of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities.
Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.
Ensures provision of top quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:
Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
Support to development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
Sound contributions to knowledge networks and communities of practice.
Organization of trainings for the operations/ projects staff on programme issues.
Demonstrates integrity by modeling the UN’s values and ethical standards
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Treats all people fairly without favoritism
Knowledge Management and Learning
Promotes a knowledge sharing and learning culture in the office
In-depth knowledge on development issues
Ability to advocate and provide policy advice
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to lead strategic planning, results-based management and reporting
Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
Good knowledge of the Results Management Guide and Toolkit
Strong IT skills
Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change
Management and Leadership
Focuses on impact and result for the client and responds positively to feedback
Leads teams effectively and shows conflict resolution skills
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates strong oral and written communication skills
Builds strong relationships with clients and external actors
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities