Under the overall guidance and direct supervision of the Country Director or Finance Analyst, the Programme Finance Associate provides leadership in execution of programme finance services ensuring effective and transparent utilization of financial resources and integrity of financial services. The Programme Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.
The Programme Finance Associate works in close collaboration with the Management Support and Business Development, Programme and Operations teams in the CO and UNDP HQ for resolving complex programme and operations-related issues.
Summary of key functions:
Support in Management of Transformation Fund
Administration and implementation of operational strategies
Support to CO programme management, effective cost recovery
Support to implementation of the resource mobilization strategy
Facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters
Support in Management of Transformation Fund
Provision of support in managing the Transformation fund under the oversight of a committee of contributing donors and the Government of Pakistan, with full compliance with UNDG rules and regulations.
Keep track of Transformation Fund contributions from interested donors (and potentially UN) to the UN RC office.
Provision of the information/reports to UN RC office/ High-Level Committee on the situation Programme, identification of operational and financial problems, proposal of solutions.
Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
Full compliance with UN/UNDP/UNDG rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management.
Implementation of cost sharing and trust fund agreements
Provides support to programme management, ensures the optimal cost recovery focusing on the achievement of the following results:
Development and follow up on Programme Portfolio Pipeline and Project Tree in Atlas. Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of AWPs status.
Sending project budget to KK (if authorized and on the basis of signed project documents and project budgets)
Oversee Atlas matching, implementation of effective internal controls, proper functioning of a client-oriented financial resources management system, control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger.
Provision of the information/reports on the situation in programme, identification of operational and financial problems, proposal of solutions.
Vendors approval (if authorized by SM)
Accuracy verification of Combined Delivery Reports and follow-up on their signing by National Counterparts.
Provision of advice on reporting
Preparation of reports including donor reports
Verification and reconciliation of various expenditures reports from the CO, HQ and Executing Agencies.
Periodic monitoring of dashboards and exceptions, identification of the remedial actions in coordination with the supervisor.
Timely preparation of cost-recovery bills in Atlas for the services provided, implementation of the income tracking system and follow up on cost recovery.
Provides support to implementation of the resources mobilization strategy focusing on achievement of the following results:
Drafting of cost sharing and trust fund agreements and obtaining of clearances from HQ if necessary.
Monitoring of cost-sharing contributions, preparation of AR pending items, application of deposits against prepared pending items.
Advice to Programme Staff on different donor reporting requirements; monitoring of financial reports to be submitted to donors.
Ensures facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters focusing on the achievement of the following results:
Guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
Advice to concerned staff administrative and reporting, in particular, on budgetary issues.
Organization of training for the Operations/Project/Programme Staff on financial management and RBM.
Synthesis of lessons learned and best practices in programme and programme finance.
Sound contributions to knowledge networks and communities of practice.
Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Knowledge Management and Learning
Shares knowledge and experience
Encourages office staff to share knowledge and contribute to UNDP Practice Areas
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a vide range of varied, inter-related complex financial services
Ability to extract, interpret and analyze data and resolve operational problems
Ability to work with minimum supervision
Ability to supervise and train support staff
Ability to plan and organize work
Good knowledge of Results Management Guide and Toolkit
Sound knowledge of financial rules and regulations, accounting
Strong IT skills, Atlas
Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities
Responds positively to feedback and differing points of view.