The Assistance to Governance Reforms and Practices in Balochistan (AGRP-B) project is a key governance initiative of UNDP and the Government of Balochistan, implemented by the Planning and Development Department, GoB. AGRP-B interventions evolve around three main components: Strengthening provincial and LG institutions for effective implementation of devolution and related reforms; improving access to information for effective planning, implementing and monitoring of development activities and establishment of participatory mechanisms for effective community participation. Replication and up scaling of successful pilots such as Participatory Information Systems (PIS), District Management Information Centres (DMICs) and Balochistan Land Records Management Information System (BLRMIS) constitute majors project interventions.
The project strategy envisages the integration of project interventions with other GOB, UNDP and donor assistance to develop synergies and avoid duplication; the adoption of participatory process to ensure that targets groups, including concerned line agencies, local government institutions, elected local representatives, civil society partners and communities are fully involved in the design and implementation of project outputs to ensure ownership and sustainability; the adoption of gender sensitive strategies and actions to address specific gender concerns related to the project areas of intervention; cross-thematic linkages with Millennium Development Goals (MDG) related sectors, particularly concentrating on poverty and gender issues in areas to be addressed under the project; consistency of project outputs with the provincial policies and programs for improving the public services delivery mechanisms and support the achievement of MDGs and the promotion of learning and exchange of experience with similar initiatives in the country.
Two Regional Project Advisers (RPA) will be assigned to the project on a full-time basis and report to the PM. They will be required to work in close coordination with their other colleagues at the provincial and district level as well as with all the line agencies, union councils and community organizations for the development and implementation of project activities in the selected districts. They will be required to spend 50% of their time in field visits in the project districts.
Duties and Responsibilities
1. The Regional Project Advisor has the responsibility for the operational management of the project at the district level. Based on a consultative process with all concerned, the DPA will provide support and assistance to the project manager in developing the conceptual and methodological framework for the implementation of project activities at the district.
2. The RPA will work closely with the District Governments in lobbying and building support for the project and in identifying policy level issues on which the decision of the various review committees established under the project is required.
3. The RPA will assist the PMU in the preparation of the work plans and will prepare the district work plans in accordance with project objectives and implements them in accordance with the planned guidelines.
4. The RPA will be responsible for effective use of all advisory support to achieve the stated outputs and objectives of project. The RPA will ensure that the PMUs, the District Councils, Union Councils, line agencies, private sector organizations and Community Organizations work together for the achievement of the objectives of the project.
5. The RPA will be responsible for explaining the terms of partnership to the District Councils, Union Councils and Community Organizations and lobbying support with line agencies, DMUs, NGOs, private sector organizations, etc.
6. The RPA will be responsible for ensuring the participation of women in project activities and towards this end he will design and assist in the implementation of special strategies for women in case the initial strategies for the inclusion of women are not working effectively.
7. The RPA will be responsible for ensuring that the data collection activities for the replication of PIS are implemented in an effective and efficient manner at district level. The RPA will monitor the field activities and participate in orientation meetings and trainings.
8. The RPA will be responsible for providing key inputs and supervision in the development of the District Management Information System in collaboration with the District Governments, Secretary Union Council, Management Information Systems Specialist, Bureau of Statistics, BEMIS, HMIS, IMPLAN, etc.
9. The RPA will assist the local councils in organizing the monitoring workshops and that all concerned agencies are represented in these forums and that follow up action is undertaken.
10. The RPA will be responsible for preparing the quarterly and annual reports on the basis of formats approved by the PMU and ensure that these reports are prepared on a timely basis. In addition, the DPA will be responsible for identifying special policy issues for research and analysis for drawing lessons for replication and sustainability of the systems, which have been put in place.
11. The RPA will be responsible for identifying those aspects of the project, which are problematic and work in close coordination with the DMU to find implementable solutions to these problems.
12. The RPA will also play a lead role in ensuring that all project activities and their outputs are shared with and coordinated with all the concerned agencies at the district level.
13. The RPA will assist the PMU in the gradual transfer of the responsibilities, which the project staff is undertaking to ensure the sustainability of project activities and a proper exit strategy for each of the main activities. He/She will ensure that an exist strategy is prepared for each component of the project and that this is developed into a sustainable project strategy which can be continued at the end of the four year project period.
14. The RPA will recommend a strategy for replication in other districts with suitable modifications on the basis of the field experience with the project. The RPA will assist the PMU in the preparation of the Operational Manuals and Guidelines, TOPS and SOPs.
15. The RPA will conduct a Monthly Review Meeting to which all project staff of the district will come and share their experiences of the month. The District Governments’ representatives will be invited to participate in these sessions.
16. Any other work that he/she may be assigned by the NPM.