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HR Assistant (300 series)

Job Category:
Human Resources
Career Level:
Job Type:
Full Time
Agency / Project:
Posted On:
17 June, 2007
Last Date to apply:
30 June, 2007
Experience in years
2 to 4

2 to 3 years of relevant administrative experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.in handling of web based management systems.


Under the guidance and supervision of the HR Specialist/ Analyst, the HR Assistant provides support to HR services in a large Country Office ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.
The HR Assistant works in close collaboration with the Management Support and Business Development, Programme, Operations teams and projects’ staff in the CO staff to exchange information and ensure consistent service delivery.

Summary of key functions:

Support to implementation of HR strategies
Support to implementation of HR services
Support to UN-related surveys
Support to knowledge building and knowledge sharing

Provides support to the implementation of HR strategies focusing on achievement of the following results:

Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
Provision of inputs to preparation of administrative team results-oriented workplans.

Implements HR services focusing on achievement of the following results:

Processing of contracts (100/300 series, SSAs, SCs) and tracking of HR transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
Provision of inputs to the CO staffing table and CO rosters.
Collection of background information/ documents for submissions to the Local Appointment and Promotion Board (LAPB).
Preparation of routine correspondence, faxes, memoranda and reports in accordance with CO SOP.
Extracting, inputting, copying and filing data from various sources.
Maintenance of proper filing system for HR records and documents.
Compilation of information for CRG

Provides support to the conduct of UN- and UNDP-related surveys focusing on achievement of the following results:

Collection, copying, filing data for comprehensive and interim local salary, support to LSSC, hardship and place-to-place surveys.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the training for the operations/projects staff on HR.
Contribution to knowledge networks and communities of practice.

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning
Shares knowledge and experience
Develops basic knowledge of one or two Practice Areas
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness
Ability to perform a variety of repetitive and routine tasks and duties related to HR, screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information
Ability to review data, identify and adjust discrepancies
Ability to produce accurate and well documented records conforming to the required standard
Ability to handle a large volume of work possibly under time constraints
Strong IT skills
Ability to provide input to business processes re-engineering, implementation of new system

Leadership and Self-Management
Focuses on result for the client
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Responds positively to critical feedback
Solicits feedback from staff about the impact of his/her own behavior

Qualified Women are particularly encourged to apply.

Must Degree Degree Level Country Description
YesSecondary EducationMatriculation / O levelsSecondary Education.University degree is desired but not a requirement