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Security Clearance and Information (Database) Assistant AL 1 (300 series)

Job Category:
Career Level:
Job Type:
Full Time
Agency / Project:
Posted On:
16 May, 2007
Last Date to apply:
29 May, 2007
Experience in years
2 to 4

Minimum (3-5) Years demonstrated professional experience is required in any discipline. Good knowledge of English (Written & spoken), Good Computer skills, Good Communication and coordination skill and willing to work round the clock in roasters.


Under the direct supervision of the Chief Security Advisor, the incumbent will perform the duties of both the security clearances coordinator and the database specialist as follows:
Security clearances 
The incumbent is responsible of expediently processing a high volume of Security Clearance requests for all (External Missions arriving to Pakistan and Internal Missions within Pakistan) received by the UN Department of Safety and Security (DSS) office(s), as delegated by the authority of the Designated Official (DO) for Security and the Chief Security Advisor (CSA).  He or She will also be responsible for:

Process Security Clearances using ISECT.
Where ISECT cannot be used, then process security clearances manually/electronically.
Coordination with Area Field Security Coordination Officers (AFSCO) and Area Security Coordinators (ASC) in providing security clearances.
Conducting security briefings (Pakistan Political/Security/Cultural Brief, Security Phases Brief, Security Clearance Procedures and Communications) for New Mission Arrivals in the absence of the CSA, DSA or Security Operation Officer (SOO).
Corresponding and liaison with the concerned Agencies and authorities in resolving the security clearance issues in accordance with the UN Pakistan country Specific Minimum Operation Security Standards (MOSS) and Standard Operating Procedures (SOP). 
Coordination with the UN Common Radio Rooms for Mission tracking of UN staff members.
Assist the CSA/DSA/SOO with the logistics of conducting security surveys of UN compounds, offices, UN international staff residences, Guest Houses and any other accommodation facilities used by UN Staff.
Assist the CSA/DSA and SOO with the logistics of conducting MOSS, Standard Operating Procedures (SOPs), Security Clearance and Communications training to UN Staff members.
Assist the CSA/DSA and SOO with the logistics in Country Security Plan contingency planning, Country Relocation/Evacuations exercise, and workshops in accordance with the CSA annual Plan of Action.
Assist the CSA/DSA and SOO with the logistics in conducting Security Plan Bomb/Fire Exercises as advised by the CSA in the yearly Plan of Action.
Provide support in drafting minutes of meetings at Security Focal Point Meetings and Security Management Team (SMT) meetings if required to do so by the CSA.
Information (Database)
The incumbent will be responsible for the management, update and processing of all data required by the UNDSS.  This will require the post holder to be competent in the use of both ‘Access’ and ‘Excel’ database and spreadsheet software to:
Maintain and update the data of UN staff and their Dependents in Pakistan using UN Personnel Security Software.
Coordinate the UN Staff and dependants ‘Head Count’ with all UN Agencies, Funds and Programmes in Pakistan.
Prepare and produce specific reports relating to UN staff and dependents as required by the CSA/DSA/SOO using MS Access or MS Excel software. 
Prepare weekly incident reports based on information gathered from newspaper clippings and open source material, using MS Excel.
Prepare quarterly and Weekly staff reports for UN-DSS HQ, New York.
Assist with updating the QIR, CMOSS, Contingency, Evacuation and Security Plan documents for the CSA.
Maintain the UN dependants Warden System for International Staff families using the ‘Sector’ system in Islamabad.
Coordinate information management between the CSA/DSA, UNDSS offices, FSCOs, SFPs, and Wardens.
Disseminate information to agencies in the event of emergencies and security related situations.
Coordinate with Community Liaison Officer (CLO) for families and dependants of International staff members.
Update the essential contact information for UNDSS to include; telephone/ mail and email addresses of all SMT/UNCT, FSCO, SFP, ASC and Wardens.
Maintain location reports for UN locations (office and residences) in Pakistan.
Maintain a record of contact details and (hotel) locations for all UN missions transiting through Pakistan.
Develop and maintaining the UNDSS Inventory using the appropriate Software.
Assist with other general duties as required by the CSA.

Must Degree Degree Level Country Description
YesSecondary educationMatriculation / O levelsPakistanSecondary education

Must Title Level Description
YesSkills Excellent  Computer knowledge and practical skills are essential. Working knowledge of MS Access (database) and MS Excel (spreadsheet) is a requirement for the post. The ability to ‘programme’ in Access would be an added advantage.