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Project Secretary (NEX-SC)

Job Category:
Admin Assistants
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
SLM Project
City/Location:
Islamabad
Country:
Pakistan
Posted On:
28 April, 2007
Last Date to apply:
15 May, 2007
Experience in years
2 to 4
Experience:

At least 3 years of secretarial experience with complete command on computer skills especially MS Word, MS Excel and PowerPoint as well as proficiency in written and spoken English.

Description:
 

The Project Secretary will be responsible for providing secretarial support to the Project Preparation Unit (PPU) team, particularly to the Project Manager, SLMP in running day to day operations of the PPU. He/She will report the Project manager and will close in close collaboration of other team members.
The terms of reference for the position include the following duties:

Making logistical arrangements to ensure smooth operations
, including maintenance of logbooks of project vehicles.
Carrying out typing works including reports, memo, general correspondence etc.

Attending phone calls especially on exchange/PABX

Arranging hotel and flight reservations for project staff

Receipt and distribution of all incoming mail and dispatching of outgoing mail

Managing appointments and meetings including visitors calls etc.

Duties as a storekeeper for all purchases and Procurement of office stationery including maintaining record of fax/photo copier usage.

Prepare multimedia presentations and take notes at the meetings.
Prepare monthly visitor's list and maintenance of their contact details
Maintain filing system of the project and
Any other duties as assigned by the Project Manager.


Education
Must Degree Degree Level Country Description
YesGraduationBachelors Degree (2-3 Years)

Skills
Must Title Level Description
YesMiscellaneous Excellent   He/She must have strong cross-cultural communication, problem-solving skills and results orientation and sensitivity to gender issues. Must have ability to work under pressure, solid computer skills.