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Administrative Associate (300 series)

Job Category:
Career Level:
Job Type:
Full Time
Agency / Project:
Posted On:
29 March, 2007
Last Date to apply:
11 April, 2007
Experience in years
2 to 4

A minimum of 5 years of administration experience with demonstrated capabilities in planning, organizing. Strong information technology skills will be an asset.
Knowledge of the UN system is desirable and familiarity with UNDP procedures is, in particular, highly desirable;
A solid understanding of security management, including security risk assessments at a national level, contingency planning and crisis management;
Proven team building and leadership skills;
Strong analytical ability;
Understanding of the principle of national ownership and integrity in development co-operation;
Computer literacy, in particular, have experience of using MS Office.


Under the immediate supervision of the Deputy Country Director (Operations) (Country Security Focal Point), the Administrative Associate will provide assistance in the implementation of the security plan and assist the Deputy Country Director in all matters relating to safety and security management for the UNDP Country Office and associated programmes.

He/she will perform the following duties and responsibilities.

Provide assistance in the follow up of investigation and reports on the security related incidents affecting UNDP staff and offices and maintain an accurate and detailed record of all security incidents occurring including vehicle accidents.

Assist in the preparation of security reports (Security Incidents, Security Assessments and Quarterly Incident Reports).

Assist the DCD (O) in maintaining close contact and liaising with UNDSS, host government agencies and other UN offices to obtain the latest information regarding the security situation in the country.

Assist the DCD (O) in the preparation and maintenance of the UNDP in country security plan in accordance with the guidelines contained in the UN Field Security Handbook including updating national and international staff list.

Assist the DCD (O) in providing tools to maintain and monitor MOSS (Minimum Operational security standards) compliance on equipment and other areas.

Assist the DCD (O) in ensuring that all field missions and the Country Office or sub-offices are MOSS and/or Country MOSS compliant.

Assist the UNDP DCD (O) and UNDP DCD (P) in analyzing security matters, and the level of risks related to UNDP Programme and Project design and implementation and evaluation. Coordination with project personnel is paramount.

Maintain list of essential staff and equipment.

Assist in the management of the UNDP’s Avian Influenza contingency plan and equipment.

Assist DCD (O) in representing UNDP at UN security meetings when required.

Provide support in organizing and conducting training courses on security issues/awareness and preparedness that include newly assigned staff members and refresher training for other personnel.

Assists in respect of coordination of data collection concerning personnel, assets and information communication technology matters for NEX and DEX projects.

Assist in management of the national warden system for all national UNDP personnel

Perform other duties as may be assigned by the UNDP DCD (O).

Fluency in written and oral English is required. Knowledge of a second official UN language is an advantage.

Competencies / Skills
Strong Analytical ability
Computer literacy, in particular, has experience of using MS Office
Demonstrates integrity by modeling the UN’s values and ethical standards
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Focuses on result for the client
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates strong oral and written communication skills
Remains calm, in control and good humored even under pressure
Responds positively to critical feedback and differing points of view
Solicits feedback from staff about the impact of his/her own behavior

Qualified womed are particularly encouraged to apply.

Must Degree Degree Level Country Description
YesMatriculationMatriculation / O levelsUniversity degree in social sciences, management, or security related field will be preferred but it is not a requirement