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Project Secretary (NEX SC)

Job Category:
Administration
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
Biosaline-II
City/Location:
Lahore
Country:
Pakistan
Posted On:
17 March, 2007
Last Date to apply:
30 March, 2007
Experience in years
2 to 4
Experience:

This position requires 3 years of relevant experience

Description:
 

Background:

Bio Saline II (October 2006 – September 2010) aims at developing community driven sustainable farming systems for the rehabilitation of waterlogged and salt affected lands to improve livelihoods in three districts of Punjab namely Hafizabad, Jhang and Sargodha.

The Project requires the services of a Project Secretary who will work under the direct supervision of the Project Manager and will undertake the following activities.

Scope of work

 Manage supervisor's calendar, meetings, visitors, calls and travel. Arrange appointments, some involving high-ranking officials. Prepare multimedia presentations and take notes at the meetings. Receive visitors, place and screen telephone calls.

 Take dictations on a variety of subject matters, type correspondence, documents and reports, some of which are highly confidential. Type reports for visiting missions.

 Receive and screen all incoming correspondence; log and route the same, attach necessary background information and maintain follow-up system. Screening of all incoming correspondence to signal urgency.

 Check outgoing correspondence for conformity with established procedures, protocol and accuracy before signatures by supervisor. Draft routine correspondence and ensure follow up.

 Maintain policy, confidential and general files in a manner allowing rapid retrieval. Ensure retrievability of documents also kept by others. Maintain electronic files as well as papers.

 Select and make pertinent abstract and undertake searches for information on web sites, in library, in archives, etc. Prepare briefing material for supervisor.

 Perform liaison duties with other staff. Organize work and distribution of paper in/out flow within the office.

 Prepares monthly visitor's list and post it on the Internet. Scan business cards and maintain card database.

 Perform any other duties as assigned by the Project Manager.


Education
Must Degree Degree Level Country Description
YesGRADUATIONBachelors Degree (2-3 Years)

Skills
Must Title Level Description
YesSkills Excellent  He/She must have strong cross-cultural communication, problem-solving skills and results orientation and sensitivity to gender issues. Must have ability to work under pressure, solid computer skills in relevant software packages (MS office) and should be able to work in multi-cultural environment. The candidate must be fluent in English (writing and speaking).