Under the guidance and supervision of the Operations Manager and direct supervisor, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.
The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.
Functions / Key Results Expected
Ensures implementation of HR strategies focusing on achievement of the following results:
Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.
Implements HR services focusing on achievement of the following results:
Preparation of draft job descriptions, vacancy announcements, compiling matrixes.
Creation of vendor, performing the functions of Admin. HR and Absence Processor in Atlas. Preparation of contracts (100/300 SSAs, SCs).
Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
Maintenance of the CO staffing table.
Update of the CO rosters.
Maintenance of proper filing system for HR records and documents.
Administration of UNLPs, and provision of benefits/entitlements to the International Staff and Experts.
Administration and maintenance of MIP for staff, Fixed Term and ALDs.
Administration and maintenance of Social Security, health and life insurance plans for SC holders.
Administration and maintenance of UNJSPF separation of Fixed Term and ALD staff.
Administration of Language Proficiency Examination.
Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.
Ensures proper staff performance management and career development focusing on achievement of the following results:
Provision of background information for drafting Whole Office Learning plan and individual learning plans.
Ensures conduct of UN-related surveys focusing on achievement of the following results:
Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys.
Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Participation in the trainings for the operations/projects staff on HR.
Contribution to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the execution of the CO HR services in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances UNDP capability in the HR management.
Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Knowledge Management and Learning
Shares knowledge and experience
Encourages office staff to share knowledge and contribute to UNDP Practice Areas
Develops basic knowledge of one or two Practice Areas
Promotes a learning environment in the office
Provides helpful feedback and advice to others in the office
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a variety of standard tasks related HR management, including screening, collecting and preparation of documentation, data input, creation of position, transactions tracking, filing, provision of information
Strong IT skills
Ability to provide input to business processes re-engineering, implementation of new system
Leadership and Self-Management
Focuses on result for the client
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates strong oral and written communication skills
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities
Responds positively to critical feedback and differing points of view
Solicits feedback from staff about the impact of his/her own behavior
Female Candidates are particularly encouraged to apply