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Administrative & Finance Assistant

Job Category:
Support Staff
Career Level:
Job Type:
Full Time
Agency / Project:
Posted On:
04 February, 2007
Last Date to apply:
17 February, 2007
Experience in years
2 to 4

Minimum 3 years experience in relevant field
Excellent written and spoken English
Excellent in office equipment handling


Brief Project Description: The project aims to provide support to the Government of Pakistan and other stakeholders including private sector and workers in ensuring that the country can strategically seize the opportunities of global economic and trade integration for advancing national progress in human development and poverty eradication.

Duties and responsibilities:
The Finance and Administrative Assistant would support the project management in all financial matters related to the project in accordance with UNDP rules and regulations.
He/she will be reporting to the project manager.
Assist the Project Manager in preparation of work plans, budgets and financial plans.
Process financial claims/imprest account and facilitate approval through ensuring appropriate documentation and record keeping in line with UNDP rules.
Take part in the programme's activities design meetings & attend the related orientation/training on Development/Gender Issues, Finance and Information Technologies.
Prepare Cash Payment Vouchers, Bank Payment Vouchers, and Journal Vouchers together with complete supporting documentation in support to every financial transaction.
Prepare and maintain financial disbursement ledger for monitoring and controlling of expenditures in line with the financial management procedures.
Maintain and update all ledgers, project account and petty cash accounts in accordance with UNDP financial rules.
Prepare financial reports along with all relevant documents on regular basis for submission project management for payment/ settlement.
Handle all financial matters of the workshops, meetings, conferences and seminars.

Prepare payment requests/ travel claims and ensure that all supporting documentations are attached before submission to National Project Manager/Project Director for signatures.
Facilitate auditors during annual/quarterly project audit.
Keep track of all advances released for local expenditure and complete necessary documentation for settlement of such advances.
Keep the office record up-to-date including inventory.
Provide administrative support services to NPM/NPD.
Any other related task assigned by the project management.
Reporting: He/She will report to National Project Manager

Must Degree Degree Level Country Description
YesFinance, Business or Related FieldBachelors Degree (2-3 Years)Bachelors Degree, in finance, business or related field.