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Receptionist

Job Category:
Support Staff
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
NWFP EIROP-II
City/Location:
Peshawar
Country:
Pakistan
Posted On:
19 January, 2007
Last Date to apply:
02 February, 2007
Experience in years
2 to 4
Experience:

The Receptionist should at least 4 years job related experience in operating PABX exchange. He/she should be fluent enough in English/Urdu and local language to communicate his/her viewpoint.

Description:
 

Background and Rationale
The Government of NWFP in collaboration with United Nations development Programme (UNDP) and Swiss Development Cooperation (SDC) is launching second phase of the project namely "NWFP-Essential Institutional Reforms Operationalisation Programme (EIROP-II)” that aims at facilitating process of good governance, institutional reforms, gender sensitive, participatory approaches and capacity building of public sector and civil society.

Duties and Responsibilities
He/She will carry out the following specific tasks:
1. Operate PABX/Fax Machine and facilitate their maintenance as required.
2. Maintain and update record of mailing lists, addresses & contact numbers of NG0s, government organizations, research institutes, donors and other national and international organizations and their officials.
3. Assist the Administrative Officer in day-to-day operations e.g confirmation/arrangements for meetings, workshops, seminars, trainings, missions and conferences and liaise with different sections of the project as and when required for facilitation and follow up.
4. Telephone messages for those staff members who might not be in a position to attend to their call on account of involvement in official business.
5. Maintain telephone log; enter all outgoing/outstation call; capable enough to identify personal calls from official calls and bill them accordingly.
6. Receive incoming mail, distribution to concern; likewise ensuing outgoing mail by informing the courier service provider.
7. Maintain publicity and promotion material by arranging these in proper shelves and to keep a proper check so that such valuable assets are not shifted in unauthorized manner.
8. Perform other duties as required.
Female Candidates are particularly encouraged to apply.


Education
Must Degree Degree Level Country Description
YesGraduateBachelors Degree (2-3 Years)The Receptionist should possess graduate degree together with at least 4 years job related experience in operating PABX exchange.

Skills
Must Title Level Description
YesComputers, Communications, Language etc Excellent  The incumbent should also be computer literate. He/she should be fluent enough in English/Urdu and local language to communicate his/her viewpoint.