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Secretary

Job Category:
Sustainable Livilihood
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
UNDP
City/Location:
Duty Station: Lahore
Country:
Pakistan
Posted On:
13 January, 2004
Last Date to apply:
25 January, 2004
Experience in years
2 to 4
Description:
 

The candidate must be graduate with supplemental training in interpersonal skills, computers, etc. S/he must have general office experience with specialized experience in office management skills. Fluency in English and computer literacy are essential. The Secretary will assist his/her supervisor in routine matters. The specific duties include: Manages supervisor’s activities calendar including meetings, visitors, calls and travel. Arranges appointments even some may involve high-ranking officials. Operates multimedia presentations and takes notes at the meetings. Receives visitors, recieves and screens telephone calls. Takes dictations on a variety of subject matters, types correspondence, documents and reports, some of which may be highly confidential. Types reports for visiting missions. Receives and screens all incoming correspondence; logs and routes the same, attaches necessary background information and maintains follow-up system. Screening of all incoming correspondence to signal urgency. Checks outgoing correspondence for conformity with established procedures, protocol and accuracy before signatures by supervisor. Drafts routine correspondence and ensures follow up. Maintains policy, confidential and general files in a manner allowing rapid retrieval. Ensures retrieve-ability of documents also kept by others. Maintain electronic files as well as papers. Select and makes pertinent abstract and undertakes searches for information on web sites, in library, in archives, etc. Prepares briefing material for supervisor. Prepares monthly visitor's list and posts it on the Internet. Scans business cards and maintains card database. Perform other duties as required.


Education
Must Degree Degree Level Country Description
YesBA/BScBachelors Degree (2-3 Years)Any local or foreign recognized University

Skills
Must Title Level Description
YesComputer Software’s Proficiency Excellent  Computer Software’s i.e MS Word, MS PowerPoint, Outlook Express etc.