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Office Assistant

Job Category:
computer related
Career Level:
Job Type:
Full Time
Positions:
2
Agency / Project:
UNDP-Gender Promotion In The Garment / Clothing Sector Through Skills Development
City/Location:
Karachi, Faisalabad
Country:
Pakistan
Posted On:
23 September, 2006
Last Date to apply:
05 October, 2006
Experience in years
2 to 4
Experience:


Graduation level, with minimum 3 years of experience preferably with a UN or multi-national
Excellent financial/accounting skills, including the ability to work accurately & meet deadlines;
Excellent spoken and written English and Computer Skills.

Description:
 

Background

The project ‘Gender Promotion In The Garment / Clothing Sector Through Skills Development’ aims
 “To reduce poverty and empower female garment workers through skills development and private sector partnerships”. The project goal is designed to be achieved through implementation of three interrelated project outputs. These objectives cover the areas of accessible training units, dissemination of best practices in garment training, capacity building of institutions to enable them support gender mainstreaming and sustainability of the overall agenda.

Tasks and Responsibilities

Schedule meetings and appointments, coordinate travel.

Ensure proper and in time filing of documents.

Must have organizational skills, the ability to manage multiple priorities, and the willingness to contribute to a team effort.

Operate the telephone switchboard and maintain telephone calls registers on agreed procedures.

Send faxes, distributes the incoming faxes and maintain the fax register on agreed procedures.

Assist programme team members to photocopy documents, prepare sets of reports, binding and stapling.

Collect mail from mail trays of the programme staff and deliver to the concerned staff members.

Deliver/distribute mail/messages within office and outside the office, as and when required/necessary.

Take messages from outside callers and convey to concerned staff members.

Maintain leave records of the staff members under the supervision of Admin/Finance Officer.

Assist in inviting quotations and making comparison statements for various offices needing procurements.

Assist in downloading the requested information from Internet.

Assist to prepare Power Point presentations; layouts and encoding of documents

Cut, paste and file Newspaper Clippings.

Perform any other duties as required.


Education
Must Degree Degree Level Country Description
YesBA/B.ScBachelors Degree (2-3 Years)Bachelors degree