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Procurement Specialist - Support to National Elections 2007

Job Category:
Admin & Finance Officer
Career Level:
Job Type:
Full Time
Agency / Project:
Support to National Elections 2007
Posted On:
16 September, 2006
Last Date to apply:
26 September, 2006
Experience in years
2 to 4

At least 5-8 years of experience of handling similar responsibilities. Prior experience with UNDP and knowledge of UNDP rules and regulation will be preferred.



The Election Commission of Pakistan and several donors expressed a strong interest in ensuring coordinated support to the next elections. UN/UNDP and several donors undertook an assessment of the environment within which the next elections will take place, with a view to identifying the needs for technical assistance. In light of the findings and recommendations of the assessment missions, Support to National Elections in Pakistan has been formulated to support a free, fair and transparent electoral process. The project would be implemented using the UNDP Direct Execution (DEX) arrangements under the supervision of Project Steering Committee (PSC).

Description of Main Responsibilities:

Under the guidance of the Project Manager/Chief Technical Advisor, the main role of the Procurement Specialist is to ensure timely supply of all good and services to be procured by the ESU in transparent and efficient manner. The Procurement Specialist will assist the head of the ESU during all phases of the procurement process, including, but not limited to:

Planning, managing and providing technical advice on procurement activities, following UNDP rules and regulation.

Prepare and process international, regional and local tenders tender documents, invite bids from open market, prepare bids tabulation and ensure financial transparency and accountability in all project related procurements, subcontracting and outsourcing.

Evaluate offers and make recommendations for finalisation of purchases and the award of tender.

Analyse and evaluate commodity tender results.

Prepare submissions to the Contracts, assets, and Procurement Committee and/or Advisory Committee on procurement in New York where appropriate, ensuring full compliance with requirements for relevant documentation.

Coordinate shipping and delivery arrangements of purchased   commodities and equipment.

Manage and coordinate negotiations with all interested parties including contract disputes and claims.

Prepare periodic reports on procurement activity.

Liase with and provide support to other offices within the programme..

Make site visits to identify suitable vendors and implementing partners, contribute to the creation of rosters and local LTA

Provide to senior managers advise on procurement issues

Perform any other duties, as required

Qualified Women are particularly encouraged to apply.

Must Degree Degree Level Country Description
YesMastersMasters DegreeThe incumbent should possess at least a Masters Degree in Business Administration, Finance or related field.