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Admin Assistant

Job Category:
Poverty Reduction
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
UNDP/Punjab Community Development Project for Rehabilitation of Salt affected and Waterlogged Land.
City/Location:
Lahore
Country:
Pakistan
Posted On:
10 September, 2006
Last Date to apply:
23 September, 2006
Experience in years
2 to 4
Experience:

At least 3 years of relevant experience

Description:
 

Description:

Under the overall guidance of the Project Director, Project Manager and under the direct supervision of Admin and Finance Manager, the Admin Assistant will be responsible for:

Scope of Work:

Screen all the official project correspondence, drafting and putting up their replies thereof in rough and final form besides taking and transcribing dictation.

Assist in preparation of reports.

Maintain and update all project files and records including those of personnel.

Assist in ordering/procuring of equipment and supplies and their follow-up.

Control all project stores and maintain their relevant records including inventories for all the expendable and non-expendable assets.

Assist the Project Manager and Admin and Finance Manager in controlling the movement of project transport and make necessary logistic arrangements for official movement of project personnel in the project area.

Issue POL for project vehicles on a day to day basis.

Check vehicle log books to ensure proper maintenance on a day to day basis.

Carry out routine maintenance and repair of project vehicles.

Maintain POL and repair/maintenance register for each project vehicle.

Perform general administration responsibilities, supervise activities concerned with office maintenance, security and similar services.     

Carry out any other special assignment given by the Project Manager and Admin and Finance Manager.


Education
Must Degree Degree Level Country Description
YesBachelors DegreeBachelors Degree (2-3 Years)Bachelor in social sciences preferably in commerce / administration