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Administrative and Finance Assistant

Job Category:
Support Staff
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
Gender Justice Through Musalihat Anjuman Project
City/Location:
Karachi/ Sindh PMU
Country:
Pakistan
Posted On:
29 August, 2006
Last Date to apply:
09 September, 2006
Experience in years
2 to 4
Experience:

At least 05 years of working experience at International/National level of similar position at donor agencies, and/or government agencies

Knowledge of computer, accounting software, MS Office (Word, Excel, PowerPoint and outlook express); and

Excellent team work, presentation, interpersonal and analytical skills with good command over spoken and written English, Urdu and other local languages. Knowledge of UN system preferred. Experience with UN agencies in a similar function, preferably with UNDP

Excellent management and administrative skills, including the ability to meet deadlines and work accurately.

Good organizational skills

Excellent financial/accounting skills, including the ability to meet deadlines and work accurately

Excellent spoken and written English

Description:
 

The Administrative and Finance Assistant will perform administrative duties to assist the Provincial Project Manager (PPM) in day-to-day management of the project and maintain up date records of the project budget for expenditures and revisions in consultation with the PPM.

Assist in the preparation of monitoring and progress controls set in place by UNDP as per the PCOM;

Arrange meetings, internal and external and perform liaison duties with other units;

Assist with all administrative and logistical arrangements for meetings, workshops conferences;

Prepare different correspondences on the above matters and ensure follow up system;

Assist in preparation of payments requests/travel claims with the supporting documentation and liaison with UNDP for payment follow-ups;

Assist in processing financial claims and facilitate approval through ensuring appropriate documentation and record keeping in accordance with PCOM rules;

Handle all financial, matters of the workshops meetings and seminars organized under the project;

Prepare and maintain ledger for monitoring financial commitments, monthly financial statements, non expenditure property ledger;

Assist in the processing of financial claims and facilitate approval through ensuring appropriate documentation and record keeping in line with UNDP’s rules;

Supervise the work of support staff;

Perform any other duties as required.


Education
Must Degree Degree Level Country Description
YesGraduateBachelors Degree (2-3 Years)Bachelors degree preferable in Management Sciences