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Admin Assistant

Job Category:
Support Staff
Career Level:
Job Type:
Full Time
Agency / Project:
NEIMS - NEAP Support Programme
Posted On:
30 July, 2006
Last Date to apply:
09 August, 2006
Experience in years
2 to 4

Five years experience in administration in recognized organization or any donor supported project. Fluency in computer will be desirable.


The objective of this assignment is to provide operational and administrative support to the project management and be responsible for all administrative,  logistic and personnel-related matters of the project in close collaboration with the PM. Main responsibility of AA is to facilitate PM in all project implementation related activities. In this connection, the AA will undertake the following tasks:

Be responsible for all the administrative functions of the project including all personnel matters under the supervision of the PM

Assess office needs, in terms of expendable and non expandable equipment, obtain tenders where necessary, prepare comparative statement with recommendations for procurement

Maintain an inventory (including location) of all non expandable equipment and furniture

Maintain stock registers for stationary, making periodical review of store and office needs

Be responsible for office security and other office maintenance and service agreements, management security, operation of maintenance of the vehicle fleet of the project

Assist the project manager in supervising the general support staff

Assist the project manager in supervising the drivers in their work performance, log books, vehicle maintenance and servicing, attendance

Checking and keeping of all agreements, records related to office premises and rented vehicles of the project

Develop and maintain an accessible and user-friendly record keeping and retrieval system of project administrative files, records, data in relation to all administrative and personnel matters
Responsible for the compilation, printing and dissemination of various reports generated by consultants
Co-ordinate with relevant partners to schedule official meetings, take minutes of the meetings and circulate to all concerned after approval by the competent authority
Perform any other relevant duties as may be assigned by the PM

Must Degree Degree Level Country Description
YesGraduateBachelors Degree (2-3 Years)Bachelor’s Degree in Business Administration or equivalent qualification in the related discipline.