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Finance and Administrative Assistant

Job Category:
Career Level:
Job Type:
Full Time
Agency / Project:
Posted On:
23 July, 2006
Last Date to apply:
03 August, 2006
Experience in years
2 to 4

The candidate should hold a Master’s degree (major in finance) with three to five years relevant experience or graduation with eight years relevant experience in coordination of work and good knowledge of standard practices and procedures in finance & accounting. The incumbent should also be computer literate. Familiarity with UNDP rules with respect to national execution modality will be an added advantage. Should be fluent in English with excellent reporting writing skills.
Female candidates are encouraged to apply



The Strengthening Democracy Through Parliamentary Development in Pakistan is designed to promote effective and efficient parliamentary procedures, services, management and administration established to help members of both houses fully perform their oversight, legislative and representative functions.

Duties and Responsibilities:

The Finance and Administration Assistant would support the project management in all financial matters related to the project in accordance with UNDP rules and regulations.

Reporting to the project manager, he/she will

Assist the project Manager in preparation of work plans, budgets and financial plans.
Process financial claims/imprest account and facilitate approval through ensuring appropriate documentation and record keeping in line with UNDP rules.

Take part in the programme's activities design meetings & attend the related orientation/training on Development/Gender Issues, Finance and Information Technologies.

Prepare Cash Payment Vouchers, Bank Payment Vouchers, and Journal Vouchers together with complete supporting documentation in support to every financial transaction.

Prepare and maintain financial disbursement ledger for monitoring and controlling of expenditures in line with the financial management procedures.

Maintain and update all ledgers, project account and petty cash accounts in accordance with UNDP financial rules.

Provide administrative support services to all other staff members
Prepare financial reports along with all relevant documents on regular basis for submission project management for payment/ settlement.

Handle all financial matters of the workshops, meetings, conferences and seminars.

Prepare payment requests/ travel claims and ensure that all supporting documentations are attached before submission to National Project Manager/Project Director for signatures.

Facilitate auditors during annual/quarterly project audit.

Keep track of all advances released for local expenditure and complete necessary documentation for settlement of such advances.

Any other related task assigned by the project management.

Must Degree Degree Level Country Description
YesGRADUATIONBachelors Degree (2-3 Years)