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Finance Assistant

Job Category:
Governance
Career Level:
Job Type:
Full Time
Positions:
1
Agency / Project:
UNDP
City/Location:
Quetta
Country:
Pakistan
Posted On:
13 July, 2006
Last Date to apply:
27 July, 2006
Experience in years
2 to 4
Experience:

At least 5 years of work experience in finance or a Bachelor Degree with at least 10 year experience. The candidate should be fluent in English both written and spoken. He/She should be proficient in the use of computers software (MS office). Preference will be given to a person having knowledge of UN agency procedures and regulations.

Females are encouraged to apply

Description:
 

Background:

The Assistance to Governance Reforms and Practices in Balochistan (AGRP-B) project is a key governance initiative of UNDP and the Government of Balochistan, implemented by the Planning and Development Department, GoB. AGRP-B interventions evolve around three main components: Strengthening provincial and LG institutions for effective implementation of devolution and related reforms; improving access to information for effective planning, implementing and monitoring of development activities and establishment of participatory mechanisms for effective community participation. Replication and up scaling of successful pilots such as Participatory Information Systems (PIS), District Management Information Centres (DMICs) and Balochistan Land Records Management Information System (BLRMIS) constitute majors project interventions. 

The project strategy envisages the integration of project interventions with other GOB, UNDP and donor assistance to develop synergies and avoid duplication; the adoption of participatory process to ensure that targets groups, including concerned line agencies, local government institutions, elected local representatives, civil society partners and communities are fully involved in the design and implementation of project outputs to ensure ownership and sustainability; the adoption of gender sensitive strategies and actions to address specific gender concerns related to the project areas of intervention; cross-thematic linkages with Millennium Development Goals (MDG) related sectors, particularly concentrating on poverty and gender issues in areas to be addressed under the project; consistency of project outputs with the provincial policies and programs for improving the public services delivery mechanisms and support the achievement of MDGs and the promotion of learning and exchange of experience with similar initiatives in the country.

Duties and Responsibilities:

The responsibility of the incumbent would be to assist the PM in financial management of the project. In this connection, he/she would undertake the following activities:

Prepare and maintain quarterly advances and financial reports and keep a track of all funds released by the UNDP

Prepare necessary documentation for quarterly advances and their settlement in line with UNDP standard financial procedures

Provide regular reports of expenditure and budget on a monthly, quarterly and annual basis, as required and for audit purposes

Maintain ledger of financial commitments and advances; ensure settlement of advances in accordance with agreed contract

Prepare salary/rosters of the project staff and other short-term consultant and ensure timely payment of salaries

Also keep a track of all taxes to be deducted at source and initiate necessary process for their payment to CBR

Prepare payment vouchers with complete supporting documentation and issue checks and advances to vendors concerned after approval from NPD/PM
 
Maintain project petty expenses and ensure entries in petty cash register; also maintain general ledger to keep record of project accounts

Prepare tender documents, disseminate, prepare bids tabulation and ensure quality and quantity of goods before delivery; receive and check invoices from the suppliers and initiate payment requests
 
Provide all other financial files in relation to all financial matters 

Perform any other relevant duties as maybe assigned by the PM


Education
Must Degree Degree Level Country Description
YesMASTER'S DEGREEMasters DegreeThe candidate should hold at least a Master’s degree in relevant discipline and at least 5 years of work experience in finance or a Bachelor Degree with at least 10 year experience.